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Entering MA billing information 

17.1 Working with activity logs

1. Navigate to the MA Forms menu.
2. Click on the "Activity Logs" link.

NOTE: The activity log menu shows no more than 12 logs by default. You can change this number and then hit "Enter" but it will default back to 12 when you quit and login to SpEd Forms again.

1. Navigate to the MA Forms menu.
2. Click on "Activity Logs".
3. On the activity log menu, click on the "New Activity Log" button.
4. You are then taken to a new IEP/IFSP services activity log sheet.
5. Select the "Type of Service provided" and then click on the "Add Activity" button.
6. Change the "Date of Service" to the actual date the service was provided and fill in the time spent, the number of children that were in the group and type in a description or choose one from the descriptions drop down list.

NOTE: You can duplicate any number of activity lines by typing in a number in the "Duplicate for (number of days)" box and clicking on the "Duplicate" button (if this box is left blank only one log will be duplicated). You can delete activity lines, at any time before they are billed, by clicking on the "Delete" button next to the log you want to delete.

7. Fill in your name and title or the name and title of the person fulfilling this service.
8. Click on "Save" when you are finished and this log will show up on the activity logs menu.

NOTE: Use the "Finalize" button at the top of the page to render the log as finalized or completed. Some districts take this into account when they are building a batch of (only) "Completed" claims. If you need to make changes to the finalized log click on the "Reactivate log" button to reactivate it..

1. Navigate to the "Activity Logs" menu (section 17.1).
2. Click on "View" next to the log you want to view.
3. Click on "Delete" next to the log you want to delete.

1. Navigate to the "Activity Logs" menu (section 17.1).
2. Click on the "Duplicate" button next to the log you want to duplicate.
3. A duplicate log will appear with today's date as the "Log Date". Make changes as needed.

17.2 Working with trip logs

1. Navigate to the MA Forms menu.
2. Click on the "Trip Logs" link.

NOTE: The trip log menu shows no more than 12 logs by default. You can change this number and then hit "Enter" but it will default back to 12 when you quit and login to SpEd Forms again.

1. Navigate to the MA Forms menu.
2. Click on "Trip Logs".
3. On the trip log menu, click on the "New Trip Log" button.
4. You are then taken to a new IEP/IFSP services trip log sheet.
5. Click the "Add Trip" button.
6. Change the "Date of Service" to the actual date the service was provided and fill in the "Miles from pick-up to drop-off " for each trip.

NOTE: You can duplicate any number of trip lines by typing in a number in the "Duplicate for (number of days)" box and clicking on the "Duplicate" button (if this box is left blank only one log will be duplicated). To duplicate one log, click the "+" button next to the log you want to duplicate or you can delete any of the trip lines, at any time before they are billed, by clicking the "-" button next to the log you want to delete.



7. Fill in your name or the name of the person responsible for completing this service.
8. Click on "Save" when you are finished and this log will show up on the trip logs menu.

1. Navigate to the "Trip Logs" menu (section 17.2).
2. Click on "View" next to the log you want to view.
3. Click on "Delete" next to the log you want to delete.

17.3 Entering form information

1. Navigate to the MA Forms menu.
2. Click on the form in which you wish to work.
3. Enter the necessary data.
4. Click "Save" so that your changes are saved to the server.

NOTE: If a form has multiple pages, you can navigate through the pages by clicking the "Forward" and "Back" buttons in the SpEd Forms navigation bar. Make sure to hit "Save" before exiting a page.