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MA Administrative Guide
(District/Super Administrators Only)
Printer Friendly PDF Administrative Guide
1. MA Administrative Setup
Transfer folder setup
1.1 Navigate to the MA Reports Menu
1.2 Initial Setup
1.2.1 District Setup
1.2.2 Services Setup
1.2.2.1 Updating Billing Rates to the New Rate
2. MA Administrative Features
2.1 View & Print Activity/Trip Logs
2.1.1 Exiting students from MA Forms
2.1.2 Deleting students from MA Forms
2.2 Select students for an 270 (X12) eligibility transmission
2.3 Preview selected students for your 270 (X12) eligibility transmission
2.4 Import 271 (X12) response data from DHS
Search for students that are eligible
2.5 Select logs to be sent as an 837 (X12) claim transmission
Searching for Data that has been sent
2.5.1 Changing Student Information
2.5.2 Changing Service Information
2.6 Preview selected claims for your 837 (X12) claim transmission
2.7 Import 835 (X12) response data from DHS
Importing 835 "settle-up" information
Checking Paid info & Denied claims
2.8 View the batch file transactions history
2.8.1 Recreate or resave an existing batch file
2.8.2 Send a replacement batch file to DHS
2.8.3 Reissue a transaction to the DHS
2.8.4 View a transaction on the "Create/edit claim transmission (837)" page
3. Administrative Reports
3.1 Reconciliation Report
3.2 Total Amount Paid Report
3.3 Reimbursement By School Report
3.4 Annual Rates Reporting
3.5 Workload Analysis Report
4. MN-ITS Features
4.1 Uploading your first file to the MN-ITS website
4.2 Uploading X12 compliant batch files to the MN-ITS website
4.3 Retrieving your Remittance Advice and/or 835 X12 Response files
4.4 How can I find the meaning of the codes that appear next to unpaid claims on my RA?
4.5 I submitted claims but they've never shown up on my Remittance Advice
