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MA Administrative Reports 

The following reports are dependant on the records you have entered data for. If you do not keep track of the amount paid in the "Paid" column, these reports will be incomplete and/or inaccurate.

3.1 Reconciliation Report

A Reconciliation Report can be generated from the data available in MA Forms.

1. From the MA Reports menu click on "Reconciliation report".
2. Various criteria can be entered to aid in building your report. Some common ones you might use are type of service, date of service, transaction date and logs that have been sent or not sent.
3. Results of your search will be sorted by student with the report total displayed at the bottom. If you have used the "Paid" column (see the bottom of section 2.7, "Checking Paid info & Denied claims"), those amounts will be shown in the far right column.

3.2 Total Amount Paid Report

If you have used the "Paid" column, you can easily run a report to get the total amount paid for any of the districts served in your cooperative.

1. From the MA Reports menu click on "Total Amount Paid Report".
2. Enter your search criteria.

3.3 Reimbursement By School Report

If you have used the "Paid" column, you can also use the "Reimbursement by school" report to get a breakdown (per school and per service) of the reimbursements for a specific district or date range.

1. From the MA Reports menu click on "Reimbursement by school".
2. Enter your search criteria.

3.4 Annual Rates Reporting

The Annual Rates Report makes it easy to submit your MA encounters to DHS.

1. From the "MA Reports menu" choose "Annual Rates Reporting".
2. Update the date range, report date, director/administrator name and put a check in "divide minutes by group sizes" to divide the time spent providing service by the number of children in the group.
3. Step by step instructions are also provided on this page so that you can double check the results and make sure the correct data is getting reported.

IMPORTANT NOTE: Care should be taken throughout the year to manage duplicate/denied claims and/or rate corrections. If denied claims cannot be corrected, those and duplicate claims can be ignored in MA Forms by using the "Not Billable" checkbox (appears on the Activity/Trip Log and the Create/edit claim transmission 837 page). Claims marked as "Not Billable" will be excluded from all MA Billing reports and pages but all other claims (those not marked as "Not Billable") are included on all reports and pages regardless of whether they have been sent to the DHS.

3.5 Workload Analysis Report

You can use the "Workload analysis" report to get a report of the logs entered by teachers broken down for each service.

1. From the MA Reports menu click on "MA Workload Analysis".
2. Enter your search criteria.