Recent Improvements

Administrators:

1. The administration menu has been reorganized:
a. The setup pages for Cooperatives, Districts and Schools has been moved from the Administration Menu to the Preferences menu.
b. "Users" has been re-labeled to "Educators".
c. "Reports" has been re-labeled to "Reporting". "Preferences" has been re-labeled to "Organization".
d. "SpEd Forms Customizations" has been re-labeled to "Preferences".
e. The administrative calendar can now be searched by district/school. When viewing a specific district/school calendar, events will be added as if you are an administrator of the district/school you have chosen.

2. The following modifications have been made to support pending MARSS certification of SpEd Forms:
a. Modifications have been made to the MARSS B report.
b. A MARSS A report has been added.
c. An interface has been created to enter "Resources".
d. An interface has been created to enter "Classes".
e. An interface has been created to enter "Sections".
f. MARSS A fields have been added to schools setup. "School year", "School grade level", "Title 1 indicator", "Kindergarten schedule", "Instructional days/session", "Non-instructional days/session" and "Length of school day (mins)"

3. A "Description" text box has been added to the "Select tables and fields" and "Write SQL Statements" pages of Custom Reports. If entered, this "Description" is displayed toward the top of that "Custom Report".

4. The name of the drop down list now appears on the print page when a list is printed from the "Edit Drop Down List" page.

5. A new option has been added to administrative "Preferences" that will "Allow educators to permanently delete histories less than one month old". When this is checked, users will only be able to permanently delete histories that are less than one month old.

6. Administrative "Preferences" have been added to allow users to pickup (reassign) inactive and/or general education students when they use the "Find/Request Student" feature on the "Work with students" page. When "Allow educators to pickup general ed. students" is checked, users will be allowed to pickup those students and when "Allow educators to pickup inactive students" is checked, users can pickup inactive students.

7. In the "Filters" section of the Custom Reports interface, separate distinctions have been provided for "is null", "is not null", "is empty" and "is not empty".

8. A checkbox has been added to the "add" and "modify" interface of the "Users" page that gives administrators the ability to allow or not allow specific users to create finalizations. If "Allow finalizations" is unchecked, users will be able to validate any service plan but they will not be able to finalize that service plan.

9. A checkbox has been added to the "District" setup page that gives administrators the option to "Hide blank PDF forms".

10. A "tabbed" interface has been implemented into the Administrative Reports menu (like that of the Forms Menu).

11. Navigation and permissions have been updated for the Super MA Billing Clerk.

MA Forms:

1. The "Annual Rates Report" has been updated.

2. The "Preview Selected Claims" now lists students in alphabetical order.

3. Error control has been added to ensure that 835s prior to January 2008 can no longer be imported into MA Forms.

4. Since service descriptions can be changed in the "Services setup", report results will now be obtained by the service code/modifier.

5. The eligibility (270/271) process will now update the MHCP number if one is sent back from the state regardless if a MHCP number was sent in the original eligibility transmission (270). The eligibility response (271) now displays a message for each student based on how data was retrieved and updated to further assist the administrator with what steps need to be taken.

6. When using the "Import claims response (835)" or the "Match claims response to claims transmission" window, "Ignore red claims" has been relabeled to "Ignore red (paid) claims" and this is the default choice. If "Ignore red (paid) claims" is chosen, then paid claims will not be updated.

7. An issue has been resolved where a Super MA Billing Clerk could potentially "Save selections" on the "Create/edit claims transmission (837)" page (in several different districts) and then have all those selections appear on the current batch if a batch was created immediately after making those selections.

8. The "Service minutes and groups" report has been updated to allow users the option of using the "Save to file" feature.

9. If the rate for Special Transportation has not been entered, a warning will now appear on the "Create/edit claim transmission (837)" that states "Transportation service rate not entered".

10. The student's name, birthdate, school and "billable" acknowledgment are now displayed under each "Service Description" of the "Activity Log".

Service Plans (IEP, IIIP, ISP, IFSP & Amendments):

1. On "Service" pages, the drop down list has been updated for "Supports for School Personnel".

2. A Spanish version now exists for the 2008/09 "Progress Report" and a link appears on both the 2007/08 and 2008/09 IEP/ISP/IIIP menus.

3. The "Agreement to Amend" has been moved from the 2008/09 Forms Menu to the 2008/09 IEP/ISP/IIIP menu.

4. An "Additional Information" page has been added to the 2008/09 IEP/ISP/IIIP Menu. If text is entered in the title or the body of this page, "Additional Information" will be automatically selected when you "select all" on the print page or when you view the history.

5. An additional text box has been added to the "Agreement to Amend", just above the signature lines.

6. On page 2 of the 2008/09 IEP/ISP/IIIP "Transition Services" page, the wording of the "Transfer of Rights at Age of Majority" has been changed to: "The date [Student] was informed parental rights will transfer to him/her".

7. A typo was corrected on the "Agreement to Amend". In amendment option #9, "... a copy of the document..." was changed to "...a copy of this document...".

8. On the "Agreement to Amend", the appropriate service plan will now be automatically incorporated into the title and all areas of the form (if "IIIP" is chosen on the IEP/ISP/IIIP Menu, for instance, "IIIP" will be incorporated into the "Agreement to Amend".

9. Under "Program Modifications, Supports and...", on the 2008/09 Services and Modifications page, the default size of the text box has been made larger.

10. On the 2008/09 IEP/ISP/IIIP, "How will progress toward meeting this annual goal be measured?" has been added back to the bottom of the "Student Performance" page.

11. The first draft of Hmong and Somali translations for the IEP have been added.

Prior Written Notice & associated forms:

1. On the 2007/08 "Notice of An Educational Evaluation/Reevaluation Plan" and 2008/09 "Evaluation/Reevaluation Plan Prior Written Notice", "Describe the other options considered..." has been moved to page 2 of the printed form.

2. A new form has been added to the 2008/09 Menu entitled "Prior Written Notice Withdrawal of Consent".

3. A new form has been added to the 2008/09 Menu entitled " Revocation of Consent for Special Education".

Additional Forms:

1. If the primary and secondary parent/guardian information are both entered (on the student's "Edit Setup" page, IEP "Student Information" page, etc.), both will now be addressed at the top of the "Notice of a Team Meeting" (eg. Dear John Smith and Melissa Henderson).

2. On the "Referral Review and Assessment Determination" page, the link to the "Notice of an Educational Evaluation/Reevaluation Plan" or "Evaluation/Reevaluation Plan Prior Written Notice" will now be labeled correctly depending on whether you are using the 2007/08 or 2008/09 forms.

3. On the "Summary of Performance", a misspelling of the word: ACHIEVEMENT has been corrected in the title of ACADEMIC ACHIEVEMENT.

4. The "Emergency Use of a Conditional Procedure" can now be finalized.

5. A change has been made to the "Firefox 3 Setup Instructions for Mac OS X users". The "Setting Margins in Firefox 3" section requests that users select 0.00 inches for all margins.

6. A "Calendar" tab has been added to the Forms Menu. This new calendar is similar to "Your Calendar" but only shows dates and events for the current student.

General:

1. The social security field on the student's "Edit Setup" page will now accommodate the same number of characters as the social security field on the student's "MA Billing Setup".

2. MARSS codes have been updated in the "Status End (Exit Reason)" drop down list.

3. MARSS Validation has been added to the "MARSS Student Data" page. New checkboxes also exist for: Hispanic/Latino, American Indian, Asian, African American, Hawaiian/Pacific Islander, White and PSEO Concurrent.

4. A print page is now available for individual lists of the "Edit drop down lists" interface under "Your setup".

5. "IEP Prior Written Notice" has been added to the student's "Edit Setup" page. This new field appears in the "Special Education" section under "Previous IEP".

6. On the "Work with students" page, a new feature allows users to order the table by clicking on any heading in the existing table.

7. On the student's "Edit Setup" page, the "Primary Disability:" field has been moved to the "Demographics" section (just under "Grade").

Goal Bank:

1. The Goal Bank has been updated with more "Transition" goals for "Community Participation".

ER Forms:

1. The Functional Behavior Assessment, ER Forms test template has been updated (Social/Emot/Behav category).

2. A new form has been added to the ER Forms menu entitled "Medical Documentation: ADHD".