SpEd Forms Documentation https://www.spedforms.com/wiki/ 2026-04-04T15:24:08+00:00 SpEd Forms Documentation https://www.spedforms.com/wiki/ https://www.spedforms.com/wiki/lib/exe/fetch.php?media=wiki:logo.png text/html 2025-09-04T13:47:23+00:00 Anonymous (anonymous@undisclosed.example.com) How do I access SpEd Forms? https://www.spedforms.com/wiki/doku.php?id=accessing_sped_forms&rev=1756993643&do=diff How do I access SpEd Forms? You will receive the server address, and a username and password from your SpEd Forms administrator. Keep this information safe. You will need it each time you log on to SpEd Forms. To access SpEd Forms: * Type the server address into the text/html 2025-09-04T13:47:23+00:00 Anonymous (anonymous@undisclosed.example.com) How do I add a form letter? https://www.spedforms.com/wiki/doku.php?id=add_a_form_letter&rev=1756993643&do=diff How do I add a form letter? To add a new form letter: * Navigate to the desired student's forms page. * Expand the “Form Letters” section and click the “Add form letter” link. * Choose a pre-defined form letter from the “Select form letter text/html 2025-09-04T13:47:23+00:00 Anonymous (anonymous@undisclosed.example.com) How do I add criteria to an existing ER? https://www.spedforms.com/wiki/doku.php?id=add_criteria_er&rev=1756993643&do=diff How do I add criteria to an existing ER? ER Forms includes a data bank of criteria for each disability. Your school district or service cooperative can also add criteria. * To insert a criteria template, navigate to the ER section where you want it to appear. text/html 2025-09-04T13:47:23+00:00 Anonymous (anonymous@undisclosed.example.com) How do I add a table or chart to an ER section? https://www.spedforms.com/wiki/doku.php?id=add_table_chart_er&rev=1756993643&do=diff How do I add a table or chart to an ER section? Adding a table * Navigate to the ER section where you want to add the new table. * Start a new line (by pressing the Enter key) where you want the new table to appear. * Click the table button. text/html 2025-09-04T13:47:23+00:00 Anonymous (anonymous@undisclosed.example.com) How do I add a test to an existing ER? https://www.spedforms.com/wiki/doku.php?id=add_test_er&rev=1756993643&do=diff How do I add a test to an existing ER? ER Forms includes a data bank of more than 100 commonly used educational tests that can be copied into your evaluation report. Your school district or service cooperative can also add tests. * To insert a test, navigate to the ER section where you want the test to appear. text/html 2025-09-04T13:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) What are the levels of administrative access? https://www.spedforms.com/wiki/doku.php?id=admin_access_levels&rev=1756993644&do=diff What are the levels of administrative access? Determining the Type of Permissions (there are no limits to the number of users in any category) a. The “Super Administrator” has access to all menus for all students and administrative functions per extended permissions. text/html 2025-09-04T13:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) How do I add a form letter? https://www.spedforms.com/wiki/doku.php?id=admin_add_form_letter&rev=1756993644&do=diff How do I add a form letter? You can add your own form letters to a student's forms page and print them just like any other form in SpEd Forms. Adding a form letter To add a new form letter: * Navigate to the desired student's forms page. * Scroll to the bottom of the student's forms page and click the text/html 2025-09-04T13:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) How do I add new students? https://www.spedforms.com/wiki/doku.php?id=admin_add_students&rev=1756993644&do=diff How do I add new students? Give special attention to saving, printing and navigation instructions: * Always click the “Save” button after information is entered or changes are made. * Always use the SpEd Forms “Print” button, instead of selecting text/html 2025-09-04T13:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) Setting a file's category https://www.spedforms.com/wiki/doku.php?id=admin_categorize_file&rev=1756993644&do=diff Setting a file's category * From the main Administration Menu, click “Files”. Alternatively, you can select “Admin files” from the “Go to...” menu, located in the top right. * On the “Files” page, find the file you would like to categorize and click the text/html 2025-09-04T13:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) Copying MARSS instructional calendars https://www.spedforms.com/wiki/doku.php?id=admin_copy_marss&rev=1756993644&do=diff Copying MARSS instructional calendars Administrators only Navigate to the calendar you want to copy. You can copy calendars from an existing calendar to other grades and schools. * Any existing calendar settings will be overwritten by the copy function. * If a grade is not set up for the target school, it will be created by the copy function. You will need to go to the school's setup and define the length of the school day. text/html 2025-09-04T13:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) https://www.spedforms.com/wiki/doku.php?id=admin_drop_down_ref&rev=1756993644&do=diff The Drop Down Reference guide is located here. text/html 2025-09-04T13:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) Managing Templates for ERs, Tests and Criteria https://www.spedforms.com/wiki/doku.php?id=admin_er_templates&rev=1756993644&do=diff Managing Templates for ERs, Tests and Criteria Super Administrators only Administrators can create and edit ER Forms Templates, Tests and Criteria that are specific to the needs of your users. Add a Template, Test or Criteria * Navigate to the Administration Menu. text/html 2025-09-04T13:47:25+00:00 Anonymous (anonymous@undisclosed.example.com) Frequently Asked Questions https://www.spedforms.com/wiki/doku.php?id=admin_faq&rev=1756993645&do=diff Frequently Asked Questions * How do I stop extra blank pages from printing when I'm on a Mac? * How do I eliminate the "Either service does not fall on any instructional days or instructional days are not entered" message on the services page? * How do I reconcile or combine two duplicate student history records? * I'm getting a "Page cannot be displayed" error. What's wrong? * I'm getting a message about maximum login attempts. What should I do? * What do I need to know about Netwo… text/html 2025-09-04T13:47:25+00:00 Anonymous (anonymous@undisclosed.example.com) How do I setup and manage a cooperative? https://www.spedforms.com/wiki/doku.php?id=admin_manage_coop&rev=1756993645&do=diff How do I setup and manage a cooperative? You can group districts into cooperatives. To add cooperatives: Cooperatives can be added, changed or deleted without affecting existing districts, schools or students. * From the main Administration Menu, click the text/html 2025-09-04T13:47:25+00:00 Anonymous (anonymous@undisclosed.example.com) Managing Districts https://www.spedforms.com/wiki/doku.php?id=admin_manage_district&rev=1756993645&do=diff Managing Districts To add a district: * From the main Administration Menu, click the “Organization” button. * Click the “Districts” link. * Click the “Add District” button toward the bottom of the page. * Click the “Save” button. text/html 2025-09-04T13:47:25+00:00 Anonymous (anonymous@undisclosed.example.com) Managing system wide drop down lists https://www.spedforms.com/wiki/doku.php?id=admin_manage_drop_down&rev=1756993645&do=diff Managing system wide drop down lists Super Administrators only Most drop down boxes in SpEd Forms can be edited. Click on any of the field names listed to see what is displayed in that particular drop down box. * Clicking on any of the titles listed on the page will give all users the ability to add to that drop down list. When users add to a drop down list, those options will only be available for that user. text/html 2025-09-04T13:47:25+00:00 Anonymous (anonymous@undisclosed.example.com) How do I set the languages drop down list? https://www.spedforms.com/wiki/doku.php?id=admin_manage_languages_drop_down&rev=1756993645&do=diff How do I set the languages drop down list? Super Administrators only You can use the “Order” column to put the most frequently chosen languages toward the top of your list. The language drop down boxes in SpEd Forms can be edited. Managing the language drop down lists text/html 2025-09-04T13:47:25+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage measures? https://www.spedforms.com/wiki/doku.php?id=admin_manage_measures&rev=1756993645&do=diff How do I manage measures? Any administrator can enter commonly used measures into the measures bank. These measures can be used to keep track of and graph the progress of any goal objective. Managing global measures * Navigate to the Administration Menu. text/html 2025-09-04T13:47:25+00:00 Anonymous (anonymous@undisclosed.example.com) Managing Schools https://www.spedforms.com/wiki/doku.php?id=admin_manage_school&rev=1756993645&do=diff Managing Schools To add a school: * From the main Administration Menu, click the “Organization” button. * Click the “Schools” link. * Click the “Add School” button. * Select the parent district from the “District” drop down list box. text/html 2025-09-04T13:47:25+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage the services drop down list? https://www.spedforms.com/wiki/doku.php?id=admin_manage_services_drop_down&rev=1756993645&do=diff How do I manage the services drop down list? Super Administrators only You will need to create a Services List for certain parts of SpEd Forms to function correctly. The services list will be used in service plans and to help in reporting. You might want to restrict users from editing this list. It can lead to inconsistent naming and make reporting difficult. text/html 2025-09-04T13:47:26+00:00 Anonymous (anonymous@undisclosed.example.com) Managing user categories https://www.spedforms.com/wiki/doku.php?id=admin_manage_user_categories&rev=1756993646&do=diff Managing user categories Super Administrators only Users can be organized by category. This allows each district or service cooperative to organize users in the way that works best for them. In general, individual school districts organize users by job function, while service cooperatives organize users by location (school or district name). text/html 2025-09-04T13:47:26+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage user accounts? https://www.spedforms.com/wiki/doku.php?id=admin_manage_users&rev=1756993646&do=diff How do I manage user accounts? Adding a New User * Navigate to the Administration Menu. * Click on the “Educators” tab. * Click the “Add Educator” button. * Make sure to give the user the correct permissions and complete all required fields. text/html 2025-09-04T13:47:26+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the Admin Overview? https://www.spedforms.com/wiki/doku.php?id=admin_overview&rev=1756993646&do=diff How do I use the Admin Overview? Using the Admin Overview The Admin overview shows you, at a glance, what students have overdue service plans or evaluations. * Navigate to the main Administration menu. * Open the “Go To...” drop down list box. text/html 2025-09-04T13:47:26+00:00 Anonymous (anonymous@undisclosed.example.com) Managing MARSS instructional calendars https://www.spedforms.com/wiki/doku.php?id=admin_setup_marss&rev=1756993646&do=diff Managing MARSS instructional calendars Administrators only * It is important to set up accurate MARSS instructional calendars. Accurate calendars are needed to correctly calculate service time. * Create a good baseline calendar for one school and grade. Then use the Copy tool to copy the baseline calendar to other schools and grades. text/html 2025-09-04T13:47:26+00:00 Anonymous (anonymous@undisclosed.example.com) Sharing a file with all users https://www.spedforms.com/wiki/doku.php?id=admin_share_file&rev=1756993646&do=diff Sharing a file with all users The list is alphabetized. To add a file for all users to access: * From the main Administration Menu, click “Files”. Alternatively, you can select “Admin files” from the “Go to...” menu, located in the top right. text/html 2025-09-04T13:47:26+00:00 Anonymous (anonymous@undisclosed.example.com) Sharing a form letter with all users https://www.spedforms.com/wiki/doku.php?id=admin_share_form_letter&rev=1756993646&do=diff Sharing a form letter with all users To add a form letter for all users to access: * From the main Administration Menu, click “Organization”. * On the Organization page, click the blue “Form letters” link. * On the “Form letters” text/html 2025-09-04T13:47:26+00:00 Anonymous (anonymous@undisclosed.example.com) How do I set system preferences? https://www.spedforms.com/wiki/doku.php?id=admin_system_prefs&rev=1756993646&do=diff How do I set system preferences? Super Administrators only There are many preferences available in the “Preferences” page. The text box at the top of the page can be used to display a message to all SpEd Forms users when they first login to SpEd Forms. This message (if used) will be displayed only once, immediately after a user logs in. text/html 2025-09-04T13:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) Getting started https://www.spedforms.com/wiki/doku.php?id=administrator_s_guide&rev=1756993644&do=diff Administrator Guide Contents Getting started * Browser instructions: * How do I set up Safari on a Mac? * How do I set up Google Chrome? * Your account setup: * How do I access SpEd Forms? * How do I change things in my profile? * How do I change my password? * How do I manage my personal credentials? * How do I use the Admin Overview? * Administration setup: * How do I setup and manage a cooperative? * How do I setup and manage a district? * How do I setup … text/html 2025-09-04T13:47:26+00:00 Anonymous (anonymous@undisclosed.example.com) Can the IEP be archived so that you can keep last year's IEP and make a new one too? https://www.spedforms.com/wiki/doku.php?id=archive_iep&rev=1756993646&do=diff Can the IEP be archived so that you can keep last year's IEP and make a new one too? Yes, IEPs can be archived. To do so, do the following. * Click on the “Validate” button on the IEP menu. * The fields for the IEP will be validated. * text/html 2025-09-04T13:47:27+00:00 Anonymous (anonymous@undisclosed.example.com) How do I create an enrollment record? https://www.spedforms.com/wiki/doku.php?id=attendance_enrollment_record&rev=1756993647&do=diff How do I create an enrollment record? * Enrollment records are required to be entered in order to use the administrator and educator Attendance reports. Each record is a 'fence' around the number of attendance, membership, and service hours that are entered. text/html 2025-09-04T13:47:27+00:00 Anonymous (anonymous@undisclosed.example.com) How do I enter attendance, membership or SpEd minutes? https://www.spedforms.com/wiki/doku.php?id=attendance_enter_data&rev=1756993647&do=diff How do I enter attendance, membership or SpEd minutes? Hours entered for attendance, membership, or Special Education can be collected by the school or district administrator for reporting to the Minnesota Department of Education. * The current month will be listed. You can enter a specific date to go to, without limit using 2. and 3. Alternatively, you can use the Go to day drop down (1.) to go to a date in the currently listed month. text/html 2025-09-04T13:47:27+00:00 Anonymous (anonymous@undisclosed.example.com) How do I review attendance, membership or SpEd minutes? https://www.spedforms.com/wiki/doku.php?id=attendance_review_data&rev=1756993647&do=diff How do I review attendance, membership or SpEd minutes? Periodically it is a good practice to review any minutes entered for accuracy. * From your educator menu, click on “Reports” or select “Educator reports” using the “Go to...” text/html 2025-09-04T13:47:27+00:00 Anonymous (anonymous@undisclosed.example.com) Browser Support https://www.spedforms.com/wiki/doku.php?id=browser_support&rev=1756993647&do=diff Browser Support Browser guidelines Please use the following to determine which Internet browser to use with SpEd Forms. Microsoft Windows (PC): Internet Explorer 11 is not supported. Windows 8 and Earlier: Google Chrome Setup Instructions or Firefox Setup Instructions Windows 10: Microsoft Edge, Google Chrome Setup Instructions, or text/html 2025-09-04T13:47:27+00:00 Anonymous (anonymous@undisclosed.example.com) How do I change students setup information? https://www.spedforms.com/wiki/doku.php?id=change_student_info&rev=1756993647&do=diff How do I change students setup information? Give special attention to saving, printing and navigation instructions: * Always click the “Save” button after information is entered or changes are made. * Always use the SpEd Forms “Print” button, instead of selecting text/html 2025-09-04T13:47:27+00:00 Anonymous (anonymous@undisclosed.example.com) Changing your password https://www.spedforms.com/wiki/doku.php?id=changing_password&rev=1756993647&do=diff Changing your password Your password can be changed on your profile page. To navigate to your profile: * Navigate to the “Main Menu”. * Click the “Your setup” button. * On the “Your Setup” menu, click on “Profile”. * Find the text/html 2025-09-04T13:47:27+00:00 Anonymous (anonymous@undisclosed.example.com) How do I chart progress on a goal or objective? https://www.spedforms.com/wiki/doku.php?id=chart_goal_progress&rev=1756993647&do=diff How do I chart progress on a goal or objective? When enough “Results” have been entered for a measure, a graph can be created to get a detailed visual representation of the student's progress through the goal or objective. * Access any goal page on a service plan. text/html 2025-09-04T13:47:27+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the Combined Report? https://www.spedforms.com/wiki/doku.php?id=combined_report&rev=1756993647&do=diff How do I use the Combined Report? The Combined Report You can export the report to a file by clicking the “Save to File” link. A comma separated (CSV) file will be downloaded to your computer. You can open the downloaded file with Excel or any other spreadsheet program. text/html 2025-09-04T13:47:28+00:00 Anonymous (anonymous@undisclosed.example.com) How do I copy and paste from MS Word? https://www.spedforms.com/wiki/doku.php?id=copy_from_word_er&rev=1756993648&do=diff How do I copy and paste from MS Word? We have simplified the function of pasting data in from MS word and provided tools to remove previous formatting at the same time without having to work with copying and pasting large amounts of text. We've prepared a short video demonstrating this below. text/html 2025-09-04T13:47:28+00:00 Anonymous (anonymous@undisclosed.example.com) How do I delete a section from an Evaluation Report? https://www.spedforms.com/wiki/doku.php?id=delete_section_er&rev=1756993648&do=diff How do I delete a section from an Evaluation Report? * On the Evaluation Report menu, click the “Delete” button on the section you wish to remove. * You will be prompted to click “OK” or “Cancel” when asked “Are you sure you want to delete this section? text/html 2025-09-04T13:47:28+00:00 Anonymous (anonymous@undisclosed.example.com) How do I delete a table or chart in an ER? https://www.spedforms.com/wiki/doku.php?id=delete_table_chart_er&rev=1756993648&do=diff How do I delete a table or chart in an ER? Deleting a table in an ER section * Navigate to the ER section that has the table you want to remove. * Click inside the table. * The table toolbar will appear below it. * Click the “Delete Table text/html 2025-09-04T13:47:28+00:00 Anonymous (anonymous@undisclosed.example.com) How do I edit an ER section? https://www.spedforms.com/wiki/doku.php?id=edit_section_er&rev=1756993648&do=diff How do I edit an ER section? Editing an Evaluation Report * There is a link to each section in the ER Forms menu. Click on a section that you want to work with. * Changing the “Menu Title” field will only change the title that appears on the menu page. The title of the section is included in the large text box so that you can edit the text with the editing tools. text/html 2025-09-04T13:47:28+00:00 Anonymous (anonymous@undisclosed.example.com) Frequently Asked Questions https://www.spedforms.com/wiki/doku.php?id=educator_faq&rev=1756993648&do=diff Frequently Asked Questions Printing questions * How do I stop extra blank pages from printing when I'm on a Mac? * When I print, the web page address and other information prints. How do I stop this? * Why am I seeing question marks or weird characters in my printed forms? * Can I print more than one page at a time? * When I print, only the navigation buttons print. Where's my form? * Why can I only print the first goal/transition page? * Can the print size be made larger? … text/html 2025-09-04T13:47:28+00:00 Anonymous (anonymous@undisclosed.example.com) Educator's Guide https://www.spedforms.com/wiki/doku.php?id=educator_s_guide&rev=1756993648&do=diff Educator's Guide Getting Started * What browsers does SpEd Forms support? * How do I set up Safari on a Mac? * How do I set up Google Chrome? * How do I set up Mozilla Firefox? * How do I access SpEd Forms? * How do I change my password? * How do I change things in my profile? * How do I manage my personal team member list? * How do I manage my personal credentials? * How do I manage my personal drop down lists? * How do I manage my custom materials and procedur… text/html 2025-09-04T13:47:28+00:00 Anonymous (anonymous@undisclosed.example.com) https://www.spedforms.com/wiki/doku.php?id=educator_s_navi&rev=1756993648&do=diff * What browsers does SpEd Forms support? * How do I set up Safari on a Mac? * How do I set up Google Chrome? * How do I access SpEd Forms? * How do I change my password? * How do I change things in my profile? * How do I manage my personal team member list? text/html 2025-09-04T13:47:28+00:00 Anonymous (anonymous@undisclosed.example.com) Enrollment and Attendance https://www.spedforms.com/wiki/doku.php?id=enrollment_and_attendance&rev=1756993648&do=diff Enrollment and Attendance * How do I create an enrollment record? * How do I enter attendance, membership or SpEd minutes? * How do I review attendance, membership or SpEd minutes? text/html 2025-09-04T13:47:29+00:00 Anonymous (anonymous@undisclosed.example.com) What are the known issues that may occur with Evaluation Reports? https://www.spedforms.com/wiki/doku.php?id=er_known_issues&rev=1756993649&do=diff What are the known issues that may occur with Evaluation Reports? We are aware of some known issues when working with Evaluation Reports. SpEd Forms uses the “TinyMCE” editor for Evaluation Reports. This is a third party tool over which SpEd Forms has limited programming control. We expect TinyMCE to fix these issues in future upgrades. text/html 2025-09-04T13:47:29+00:00 Anonymous (anonymous@undisclosed.example.com) Evaluation Reports (ER's) https://www.spedforms.com/wiki/doku.php?id=eval_report_menu&rev=1756993649&do=diff Evaluation Reports (ER's) * Known Issues with ER Forms * How do I navigate to a student's Evaluation Report? * How do I create a new Evaluation Report? * How do I organize ER sections in the order I want? * How do I add a new section to the Evaluation Report? * How do I delete a section from an Evaluation Report? * How do I add a test to an existing ER? * How do I add criteria to an existing ER? * How do I edit an ER section? * How do I format text in an ER? * How do I cop… text/html 2025-09-04T13:47:29+00:00 Anonymous (anonymous@undisclosed.example.com) How do I "Exit" a student? https://www.spedforms.com/wiki/doku.php?id=exit_student&rev=1756993649&do=diff How do I "Exit" a student? Watch a tutorial on Teacher Tube Watch a tutorial on You Tube You must choose a “GenEd” status code from the “Status” drop down list, OR an “EXIT” status code from the “Status End (Exit Reason)” drop down list to deactivate the student. Once exited, the student will then be removed from your list of active students, but the student WILL be available on the GenEd tab or if the text/html 2025-09-04T13:47:29+00:00 Anonymous (anonymous@undisclosed.example.com) How do I clear my cookies/cache/history? https://www.spedforms.com/wiki/doku.php?id=faq_clear_history_cookies_cache&rev=1756993649&do=diff How do I clear my cookies/cache/history? Make sure to follow these steps with only 1 browser window/tab open. Google Chrome * Click on the three vertical lines in the upper right hand corner. * Click on History. * Click the Clear browsing data text/html 2025-09-04T13:47:29+00:00 Anonymous (anonymous@undisclosed.example.com) How do I enter times on the Time Entry Widget https://www.spedforms.com/wiki/doku.php?id=faq_enter_times&rev=1756993649&do=diff How do I enter times on the Time Entry Widget Keyboard strokes and their actions: * 0 - 9 * : * A/P * down/up * left/right * shift+/tab * home/end * ctrl+home * ctrl+end or delete * direct time entry * move to next time portion text/html 2025-09-04T13:47:29+00:00 Anonymous (anonymous@undisclosed.example.com) Can the IEP be "archived" so that you can keep last year's IEP and make a new one too? https://www.spedforms.com/wiki/doku.php?id=faq_forms_archive_iep&rev=1756993649&do=diff Can the IEP be "archived" so that you can keep last year's IEP and make a new one too? Yes. * Click on the “Validate” button on the IEP menu, make any necessary changes, and then click the “Finalize” button. * A copy of the IEP will be put in the text/html 2025-09-04T13:47:29+00:00 Anonymous (anonymous@undisclosed.example.com) How do I make a backup of my student information? https://www.spedforms.com/wiki/doku.php?id=faq_forms_backup_student_info&rev=1756993649&do=diff How do I make a backup of my student information? Your student information is stored on your school district's SpEd Forms server. Your SpEd Forms server administrator should make a daily backup of the data stored on your SpEd Forms server. text/html 2025-09-04T13:47:30+00:00 Anonymous (anonymous@undisclosed.example.com) I cannot add a new student, I get a message saying the student already exists! https://www.spedforms.com/wiki/doku.php?id=faq_forms_cant_add_new_student&rev=1756993650&do=diff I cannot add a new student, I get a message saying the student already exists! The Student ID number is used extensively throughout SpEd Forms. A student cannot be added if the Student ID you are using for the new student already exists. There are several reasons why a student may already exist in the system. text/html 2025-09-04T13:47:30+00:00 Anonymous (anonymous@undisclosed.example.com) How do I change the goals from last year to make them current for this year? https://www.spedforms.com/wiki/doku.php?id=faq_forms_change_goals&rev=1756993650&do=diff How do I change the goals from last year to make them current for this year? Simply delete the old goals and then enter the new information for this year. text/html 2025-09-04T13:47:30+00:00 Anonymous (anonymous@undisclosed.example.com) How do I change the IEP Manager for a student? https://www.spedforms.com/wiki/doku.php?id=faq_forms_change_iep_manager&rev=1756993650&do=diff How do I change the IEP Manager for a student? The current IEP Manager is able to reassign the student to a new IEP Manager. * Navigate to the student's “Forms Menu”, click on “Student Sharing” and then the “Send this student to a new case manager text/html 2025-09-04T13:47:30+00:00 Anonymous (anonymous@undisclosed.example.com) Can I change a Student ID on my own, or should I call my SpEd Forms administrator? https://www.spedforms.com/wiki/doku.php?id=faq_forms_change_student_id&rev=1756993650&do=diff Can I change a Student ID on my own, or should I call my SpEd Forms administrator? If you are the Case Manager for this student or have been given Edit Access you can change the student number. If you navigate to the “Work with students” list you can edit their number if the button states text/html 2025-09-04T13:47:30+00:00 Anonymous (anonymous@undisclosed.example.com) How do I combine two duplicate student history records, or assign history records to another student record? https://www.spedforms.com/wiki/doku.php?id=faq_forms_combine_duplicate_student_histories&rev=1756993650&do=diff How do I combine two duplicate student history records, or assign history records to another student record? Administrators only With the View student history report, you can search, view and manage a student's archived history records. * Frequently the source and target students have the same name. Pay close attention to the student ID numbers. Make sure you are assigning the history document to the correct student. text/html 2025-09-04T13:47:30+00:00 Anonymous (anonymous@undisclosed.example.com) What forms send an email notification when finalized? https://www.spedforms.com/wiki/doku.php?id=faq_forms_email_when_finalized&rev=1756993650&do=diff What forms send an email notification when finalized? * Prior Written Notice * Eval/Reeval Prior Written Notice (Parts B and C) * IEP text/html 2025-09-04T13:47:30+00:00 Anonymous (anonymous@undisclosed.example.com) Do you have any tips for entering information into ERs? https://www.spedforms.com/wiki/doku.php?id=faq_forms_enter_info_into_ers&rev=1756993650&do=diff Do you have any tips for entering information into ERs? Some tips for entering information into ER Forms: The default print margins for SpEd Forms are 0.5 inch. This is because most of the state due process forms do not fit on a page with large margins. You can change the print margins by selecting Page Setup from the File Menu ( text/html 2025-09-04T13:47:30+00:00 Anonymous (anonymous@undisclosed.example.com) How do I finalize a Progress Report? https://www.spedforms.com/wiki/doku.php?id=faq_forms_finalize_progress&rev=1756993650&do=diff How do I finalize a Progress Report? You no longer have to finalize progress reports! Progress reports are saved directly to (attached to) the finalized IEP that you have chosen from the drop down list. Progress is documented and saved on an ongoing basis for virtually any finalized service plan. Just enter a date into a blank date field, document the progress and click text/html 2025-09-04T13:47:31+00:00 Anonymous (anonymous@undisclosed.example.com) How do I eliminate the "Either service does not fall on any instructional days or instructional days are not entered" message on the services page? https://www.spedforms.com/wiki/doku.php?id=faq_forms_instructional_days&rev=1756993651&do=diff How do I eliminate the "Either service does not fall on any instructional days or instructional days are not entered" message on the services page? This message will appear if any of the following conditions exist: * The dates of the service fall outside of the MARSS instructional days calendar defined for your school. text/html 2025-09-04T13:47:31+00:00 Anonymous (anonymous@undisclosed.example.com) How do I make mass changes to student sharing? https://www.spedforms.com/wiki/doku.php?id=faq_forms_make_mass_changes_share_students&rev=1756993651&do=diff How do I make mass changes to student sharing? Administrators can use the Student Sharing report in the Administration menu to make mass changes to a list of students, including granting Edit and IEP Manager access, to a target user. Use the search page criteria to create a list of students. Then use the check boxes to set the new permissions. Then click the text/html 2025-09-04T13:47:31+00:00 Anonymous (anonymous@undisclosed.example.com) Two students appear to have their information mixed up. How did this happen? https://www.spedforms.com/wiki/doku.php?id=faq_forms_mixed_up_info&rev=1756993651&do=diff Two students appear to have their information mixed up. How did this happen? SpEd Forms remembers which student you are working on. The behavior described can occur for three reasons: * If someone else logs into SpEd Forms using your user name and password, then SpEd Forms may confuse the student you are working on with the student the other person is working on. Never share you user name and password. text/html 2025-09-04T13:47:31+00:00 Anonymous (anonymous@undisclosed.example.com) Why are some names on my caseload not showing up on the Combined Report? https://www.spedforms.com/wiki/doku.php?id=faq_forms_names_not_on_comined_report&rev=1756993651&do=diff Why are some names on my caseload not showing up on the Combined Report? It may be because not all the proper fields are completed. In order for a record to appear on this report, you must have both a team meeting date and a primary disability entered into the student setup. text/html 2025-09-04T13:47:31+00:00 Anonymous (anonymous@undisclosed.example.com) I need to pick up a student from another server, but I'm getting a "Student ID already exists on the server" message. How do I pickup the student? https://www.spedforms.com/wiki/doku.php?id=faq_forms_pick_up_from_other_server&rev=1756993651&do=diff I need to pick up a student from another server, but I'm getting a "Student ID already exists on the server" message. How do I pickup the student? I cannot add a new student, I get a message saying the student already exists! The Student ID number is used extensively throughout SpEd Forms. A student cannot be added if the Student ID you are using for the new student already exists. There are several reasons why a student may already exist in the system. text/html 2025-09-04T13:47:31+00:00 Anonymous (anonymous@undisclosed.example.com) How do I re-number Goals? https://www.spedforms.com/wiki/doku.php?id=faq_forms_renumber_goals&rev=1756993651&do=diff How do I re-number Goals? On each goal page you can enter a new number in the Goal Number box. After you change the number, click “Save” and the goals will be reordered. text/html 2025-09-04T13:47:31+00:00 Anonymous (anonymous@undisclosed.example.com) A student does not show up in my list. I'm sure they are assigned to me. Where are they? https://www.spedforms.com/wiki/doku.php?id=faq_forms_student_not_showing_up&rev=1756993651&do=diff A student does not show up in my list. I'm sure they are assigned to me. Where are they? The student's evaluation status is probably not a current special education evaluation status. To show the student: * Click on the “Students” button. A list of active students will appear. text/html 2025-09-04T13:47:31+00:00 Anonymous (anonymous@undisclosed.example.com) I am getting a message that a student can not be deleted because medical records are attached. https://www.spedforms.com/wiki/doku.php?id=faq_forms_transferred_history_cant_delete&rev=1756993651&do=diff I am getting a message that a student can not be deleted because medical records are attached. There are still activity logs for the old student that also need to be moved over. * Frequently the source and target students have the same name. Pay close attention to the student ID numbers. Make sure you are assigning the history document to the correct student. text/html 2025-09-04T13:47:32+00:00 Anonymous (anonymous@undisclosed.example.com) How do I put non-SpEd Forms files like PDFs into history? https://www.spedforms.com/wiki/doku.php?id=faq_forms_upload_documents&rev=1756993652&do=diff How do I put non-SpEd Forms files like PDFs into history? You may want to include a non-SpEd Forms file in a student's history. For example, you may get an IEP from another state or a medical report from a Doctor that you would like included in a student's history. text/html 2025-09-04T13:47:32+00:00 Anonymous (anonymous@undisclosed.example.com) Erroneous information is automatically entered into my forms. How do I turn off "Autofill"? https://www.spedforms.com/wiki/doku.php?id=faq_mac_autofill&rev=1756993652&do=diff Erroneous information is automatically entered into my forms. How do I turn off "Autofill"? Mac Users (Safari) * Use the “Safari” pull down menu and choose “Preferences”. * Choose the “AutoFill” tab. * Uncheck the “User names and passwords text/html 2025-09-04T13:47:32+00:00 Anonymous (anonymous@undisclosed.example.com) I'm using Mac OS X. What browser works best? https://www.spedforms.com/wiki/doku.php?id=faq_mac_browser_support&rev=1756993652&do=diff I'm using Mac OS X. What browser works best? We recommend users use the latest version of Safari. (Mac Only) We have also expanded to the use of Google Chrome on Mac. text/html 2025-09-04T13:47:32+00:00 Anonymous (anonymous@undisclosed.example.com) Why are my changes gone when I "Save" a form and come back later? https://www.spedforms.com/wiki/doku.php?id=faq_mac_changes_gone_after_save&rev=1756993652&do=diff Why are my changes gone when I "Save" a form and come back later? The changes you have made to one of your forms could be lost for any of the following reasons: * You may not have clicked the “Save” button after you finished entering information. After you have finished making changes to ANY page, you must click the text/html 2025-09-04T13:47:32+00:00 Anonymous (anonymous@undisclosed.example.com) Sometimes I enter a date and it does not save. Why not? https://www.spedforms.com/wiki/doku.php?id=faq_mac_enter_date_no_save&rev=1756993652&do=diff Sometimes I enter a date and it does not save. Why not? If you do not enter a valid date, your date will not be saved. The date format is MM/DD/YY. If you enter any non-numeric characters in a date field, it will not be saved. text/html 2025-09-04T13:47:32+00:00 Anonymous (anonymous@undisclosed.example.com) Where do I go for support? https://www.spedforms.com/wiki/doku.php?id=faq_mac_more_support&rev=1756993652&do=diff Where do I go for support? Be sure to give your SpEd Forms Administrator clear and concise information. The better information you provide, the more likely your problem will be solved in a timely manner. Step 1: Consult the educator guide or administrator guide. Most support questions are from users who have not completed browser setup for text/html 2025-09-04T13:47:32+00:00 Anonymous (anonymous@undisclosed.example.com) I'm getting a "Page cannot be displayed" error. What's wrong? https://www.spedforms.com/wiki/doku.php?id=faq_mac_page_cant_be_displayed&rev=1756993652&do=diff I'm getting a "Page cannot be displayed" error. What's wrong? This is a general message displayed by a browser when your computer cannot connect to the server. * Check your internet connection. If your internet connection has been disconnected, this message will be displayed. text/html 2025-09-04T13:47:32+00:00 Anonymous (anonymous@undisclosed.example.com) Why do I see "SpEd Forms is unable to verify your authentication information" when I press the Save button? https://www.spedforms.com/wiki/doku.php?id=faq_mac_spedforms_login&rev=1756993652&do=diff Why do I see "SpEd Forms is unable to verify your authentication information" when I press the Save button? This message is usually caused by network or firewall settings that prevent SpEd Forms from working as it should. Contact your network administrator and have them ensure the following domains and ports are excluded from all proxy cacheing and firewall blocking rules: text/html 2025-09-04T13:47:33+00:00 Anonymous (anonymous@undisclosed.example.com) Why does the Spell Check find numbers and then only lets me ignore them one by one? https://www.spedforms.com/wiki/doku.php?id=faq_mac_spell_check_numbers&rev=1756993653&do=diff Why does the Spell Check find numbers and then only lets me ignore them one by one? If the Spell Check only allows you to “Ignore Once” and/or the errors are shown in highlighted text, the Spell Check is checking for grammar. You can uncheck the text/html 2025-09-04T13:47:33+00:00 Anonymous (anonymous@undisclosed.example.com) Why am I timed out and disconnected? https://www.spedforms.com/wiki/doku.php?id=faq_mac_timeout_disconnect&rev=1756993653&do=diff Why am I timed out and disconnected? SpEd Forms will timeout your connection and disconnect you 2 hours after your last interaction with the program for security reasons. If you are experiencing more frequent timeouts then it is probable your network is interfering with your connection to SpEd Forms. Ask your network administrator to ensure you have unfettered access to spedforms.org and it's subdomains. spedforms.org and it's subdomains should not be cached or filtered. text/html 2025-09-04T13:47:33+00:00 Anonymous (anonymous@undisclosed.example.com) Can the print size be made larger? https://www.spedforms.com/wiki/doku.php?id=faq_print_larger_size&rev=1756993653&do=diff Can the print size be made larger? * From your main menu, navigate to “Setup”. * In “Profile” settings, select the desired size from the “Print Font Size” drop down menu. * Click “Save” to save your changes. *Approximate size only. Results vary depending upon browser/printer. text/html 2025-09-04T13:47:33+00:00 Anonymous (anonymous@undisclosed.example.com) Can I print more than one page at a time? https://www.spedforms.com/wiki/doku.php?id=faq_print_more_than_one_page&rev=1756993653&do=diff Can I print more than one page at a time? Yes. You can print the entire IEP, IFSP, IIIP or ER by clicking on the “Print...” button toward the top of each of these menus (some Mac OS X browsers do not support this feature). Additional Forms can be printed one page at a time. text/html 2025-09-04T13:47:33+00:00 Anonymous (anonymous@undisclosed.example.com) When I print, only the navigation buttons print. Where's my form? https://www.spedforms.com/wiki/doku.php?id=faq_print_navigation_buttons_only&rev=1756993653&do=diff When I print, only the navigation buttons print. Where's my form? Check your browser settings for your browser. They will contain instructions on how to stop headers and footers from printing. There is a link to your browser's setup instructions in the yellow box on the login page. text/html 2025-09-04T13:47:33+00:00 Anonymous (anonymous@undisclosed.example.com) I clicked the "Print" button, but nothing happens. What did I do wrong? https://www.spedforms.com/wiki/doku.php?id=faq_print_nothing_happens&rev=1756993653&do=diff I clicked the "Print" button, but nothing happens. What did I do wrong? Only one print window will open at a time. It's likely your print window is already open in the background and the new print preview has loaded into it. If you are on a PC, click ALT-TAB to cycle through the open browser windows until you find it. If you are on a Mac, select the print window from the text/html 2025-09-04T13:47:33+00:00 Anonymous (anonymous@undisclosed.example.com) Why can I only print the first goal/transition page? https://www.spedforms.com/wiki/doku.php?id=faq_print_only_first_page&rev=1756993653&do=diff Why can I only print the first goal/transition page? I seem to only be able to print the first goal/transition page. I am able to print the other goal pages when I first create them, but not when I go back. The problem you are experiencing is probably related to the cache setup of your browser. Please check the text/html 2025-09-04T13:47:33+00:00 Anonymous (anonymous@undisclosed.example.com) When I print, the web page address and other information prints. How do I stop this? https://www.spedforms.com/wiki/doku.php?id=faq_print_page_address&rev=1756993653&do=diff When I print, the web page address and other information prints. How do I stop this? Check your browser settings for your browser. They will contain instructions on how to stop headers and footers from printing. There is a link to your browser's setup instructions in the yellow box on the login page. text/html 2025-09-04T13:47:34+00:00 Anonymous (anonymous@undisclosed.example.com) Why am I seeing question marks or weird characters in my printed forms? https://www.spedforms.com/wiki/doku.php?id=faq_print_weird_characters&rev=1756993654&do=diff Why am I seeing question marks or weird characters in my printed forms? Your browser is probably set to encode (print and display) text in a non-default way, probably Unicode (UTF-8). This can happen when fonts are missing or incomplete (especially in Unicode), or if software is installed that changes the default encoding for your browser. text/html 2025-09-04T13:47:34+00:00 Anonymous (anonymous@undisclosed.example.com) How do I stop extra blank pages from printing when I'm on a Mac? https://www.spedforms.com/wiki/doku.php?id=faq_stop_extra_blank_pages_mac&rev=1756993654&do=diff How do I stop extra blank pages from printing when I'm on a Mac? Sometimes Mac printer settings cause extra pages to print. You can reset the settings using the following steps: * Open a Finder window. * Select your Home folder in the Sidebar on the left. text/html 2025-09-04T13:47:34+00:00 Anonymous (anonymous@undisclosed.example.com) How do I change an ID or MARSS number? https://www.spedforms.com/wiki/doku.php?id=features_change_id_marss&rev=1756993654&do=diff How do I change an ID or MARSS number? Whenever possible, you should always enter the correct Student/MARSS ID when the student is first entered into the system. If an incorrect Student/MARSS ID is entered, you can change it through the “Student List text/html 2025-09-04T13:47:34+00:00 Anonymous (anonymous@undisclosed.example.com) How do I import student records when the student ID number is already in use? https://www.spedforms.com/wiki/doku.php?id=features_pickup_remote&rev=1756993654&do=diff How do I import student records when the student ID number is already in use? A user may try to “Pick up” (import) a student's records from another SpEd Forms server and get a warning about the student's ID number already being in the system. This can happen when a student transfers away from your district, then returns at a later date. There are several ways to handle the situation: text/html 2025-09-04T13:47:34+00:00 Anonymous (anonymous@undisclosed.example.com) How do I print reports? https://www.spedforms.com/wiki/doku.php?id=features_print_reports&rev=1756993654&do=diff How do I print reports? Most of the administrative reports that SpEd Forms offers can be printed to any printer. * Make sure you have performed the browser setup for your computer. The browser setup ensures proper page alignment and handles headers and footers. There is a link to your browser's setup on the login page. text/html 2025-09-04T13:47:34+00:00 Anonymous (anonymous@undisclosed.example.com) How do I reassign the case manager? https://www.spedforms.com/wiki/doku.php?id=features_reassign_case_manager&rev=1756993654&do=diff How do I reassign the case manager? The Case Manager can be changed by the current Case Manager or by the SpEd Forms Administrator. Reassigning the Case Manager * From the main Administration menu, click on “Reporting”. * Choose the “Student sharing text/html 2025-09-04T13:47:34+00:00 Anonymous (anonymous@undisclosed.example.com) How do I save a report to Excel? https://www.spedforms.com/wiki/doku.php?id=features_save_report_excel&rev=1756993654&do=diff How do I save a report to Excel? In most of the administrative reports that SpEd Forms offers, your search results can be saved to a comma delimited file and used in a spreadsheet or changed and re-imported back into your SpEd Forms database. Saving reports to Excel (CSV) format text/html 2025-09-04T13:47:35+00:00 Anonymous (anonymous@undisclosed.example.com) Overview of the Search Box https://www.spedforms.com/wiki/doku.php?id=features_search_box&rev=1756993655&do=diff Overview of the Search Box The search box appears on the top of several of the Administrative Reports and in different forms throughout SpEd Forms. You can use it to narrow, broaden or order your search by any specific criteria available in the search box. text/html 2025-09-04T13:47:35+00:00 Anonymous (anonymous@undisclosed.example.com) How do I search for students? https://www.spedforms.com/wiki/doku.php?id=features_search_students&rev=1756993655&do=diff How do I search for students? * Enter search criteria. Click the “Search” button. * To review the features of the search box, go here. * Once the search is complete, you can edit the student's demographic/MARSS information or ID, reassign the Case Manager, and (depending on your permissions) view, edit or delete student records. text/html 2025-09-04T13:47:35+00:00 Anonymous (anonymous@undisclosed.example.com) How do I send email notifications when a student's status changes? https://www.spedforms.com/wiki/doku.php?id=features_send_email_student_status&rev=1756993655&do=diff How do I send email notifications when a student's status changes? How to setup email notifications You can set up SpEd Forms to send a notification email whenever a prior written notice is finalized. This will alert the email recipent that a status has changed because a prior written notice must be done for each status change, including new ERs and IEPs going into effect. text/html 2025-09-04T13:47:35+00:00 Anonymous (anonymous@undisclosed.example.com) What is the SQL statement in use all about? https://www.spedforms.com/wiki/doku.php?id=features_sql_statement_in_use&rev=1756993655&do=diff What is the SQL statement in use all about? If you have used SpEd Forms for a while, you may have noticed a textbox at the bottom of most administrative reports entitled “SQL statement in use”. This text is generated from the search criteria you select and gives the database precise instructions to find the records that are displayed in your reports. These SQL (Structured Query Language) statements show how the information is stored in SpEd Forms and can be very useful, especially when creating… text/html 2025-09-04T13:47:35+00:00 Anonymous (anonymous@undisclosed.example.com) Filling out goals https://www.spedforms.com/wiki/doku.php?id=filling_out_goal&rev=1756993655&do=diff Filling out goals * Select a Category from the “Select Category” drop down box. * Enter the “Present Level(s) of Academic and Functional Performance” as needed. * Enter the goal information under “Measurable Annual Goal”. * Click the text/html 2025-09-04T13:47:35+00:00 Anonymous (anonymous@undisclosed.example.com) https://www.spedforms.com/wiki/doku.php?id=finalize_er&rev=1756993655&do=diff You should “Finalize” an ER when it is complete so a copy is placed into the student's History tab. * Navigate to the student's ER menu. * Enter the date of the Evaluation Report. * Choose “Initial Evaluation” or “Reevaluation” check box. text/html 2025-09-04T13:47:35+00:00 Anonymous (anonymous@undisclosed.example.com) How do I find student forms? https://www.spedforms.com/wiki/doku.php?id=find_student_forms&rev=1756993655&do=diff How do I find student forms? To navigate to the student "Forms Menu" Educators: * Locate student forms from your “Main Menu” by clicking “Students”. * Or use the “Go to...” drop down menu and select “Educator Student List”. * text/html 2025-09-04T13:47:35+00:00 Anonymous (anonymous@undisclosed.example.com) Firefox Setup Instructions https://www.spedforms.com/wiki/doku.php?id=firefox&rev=1756993655&do=diff Firefox Setup Instructions To remove the header and footer: * Press the “Print” button from any form. * When the “Print” dialog appears, click the “More settings” dropdown. * Deselect “print headers and footers”. Firefox will remember your preferences text/html 2025-09-04T13:47:36+00:00 Anonymous (anonymous@undisclosed.example.com) How do I format text in an ER? https://www.spedforms.com/wiki/doku.php?id=format_text_er&rev=1756993656&do=diff How do I format text in an ER? "Cut/Copy & Pasting" text from another program into the Evaluation Report * The “Tab” key is used (by the web browser) to move between text fields. You will not be able to type a “Tab” into the text field on a web browser. text/html 2025-09-04T13:47:36+00:00 Anonymous (anonymous@undisclosed.example.com) How do I go to a student's forms? https://www.spedforms.com/wiki/doku.php?id=get_to_student_forms&rev=1756993656&do=diff How do I go to a student's forms? Watch a tutorial on YouTube * From the “Main Menu” click “Students”. * Click on the student's name or click Quick Links for a list of commonly used forms. * This will take you to the forms menu for that student. This menu lists all the forms available in SpEd Forms including the IEP, IFSP, IIIP, Evaluation Report and many other additional forms. text/html 2025-09-04T13:47:36+00:00 Anonymous (anonymous@undisclosed.example.com) Google Chrome Setup Instructions https://www.spedforms.com/wiki/doku.php?id=google_chrome&rev=1756993656&do=diff Google Chrome Setup Instructions To remove the header and footer: * Press the “Print” button from any form. * When the “Print Preview” dialog appears, press the “More Settings” option. * Uncheck the “Headers and footers” check box. text/html 2025-09-04T13:47:36+00:00 Anonymous (anonymous@undisclosed.example.com) Ensuring a Positive SpEd Forms Experience! https://www.spedforms.com/wiki/doku.php?id=helpful_advice&rev=1756993656&do=diff Ensuring a Positive SpEd Forms Experience! Supported browsers with current versions Google Chrome (Windows) * 47.0.2526.73 m * 47.0.2526.80 m Mozilla Firefox (Windows) * 41.0.2 * 42.0 Mozilla Firefox (Mac) * 41.0.2 * 42.0 Google Chrome (Mac) text/html 2025-09-04T13:47:36+00:00 Anonymous (anonymous@undisclosed.example.com) IEP Fields Reference https://www.spedforms.com/wiki/doku.php?id=iep_fields_reference&rev=1756993656&do=diff IEP Fields Reference Student Information 1. student datereport 2. iep lastcompevaldate 3. student meeting_date 4. student name_firstname/name_middlename/name_lastname 5. student gender 6. student grade 7. student birthdate 8. student text/html 2025-09-04T13:47:37+00:00 Anonymous (anonymous@undisclosed.example.com) How do I import a 271 (X12) response file from DHS into SpEd Forms? https://www.spedforms.com/wiki/doku.php?id=ma_admin_270_import_271_x12&rev=1756993657&do=diff How do I import a 271 (X12) response file from DHS into SpEd Forms? Before importing your 271 X12 response from DHS you will need to retrieve the file from MN-ITS and upload to SpEd Forms. Some additional setup is required when taking advantage of the 271 X12 import files that are provided by DHS. The process is similar to the 835 X12 import process. See text/html 2025-09-04T13:47:37+00:00 Anonymous (anonymous@undisclosed.example.com) How do I select students for a 270 (X12) eligibility transmission? https://www.spedforms.com/wiki/doku.php?id=ma_admin_270_x12_select_students&rev=1756993657&do=diff How do I select students for a 270 (X12) eligibility transmission? The eligibility transmission is generally used on a monthly basis to verify eligibility on any number of students that currently receive services. Selecting students for an 270 (X12) eligibility transmission: text/html 2025-09-04T13:47:37+00:00 Anonymous (anonymous@undisclosed.example.com) How do I send a 270 (X12) eligibility transmission? https://www.spedforms.com/wiki/doku.php?id=ma_admin_270_x12_send&rev=1756993657&do=diff How do I send a 270 (X12) eligibility transmission? * Navigate to the “Create eligibility transmission (270)” screen. * Enter your search criteria and click “Search”. * To send all student records listed to check eligibility, place a check mark in text/html 2025-09-04T13:47:38+00:00 Anonymous (anonymous@undisclosed.example.com) How do I bill Assistive Technology (AT) claims? https://www.spedforms.com/wiki/doku.php?id=ma_admin_bill_at_claims&rev=1756993658&do=diff How do I bill Assistive Technology (AT) claims? To bill for AT Devices, you will need to send the following to DHS: * Copy of the invoice. * A copy of the assessment to determine the appropriate device needed. * A copy of the IEP/IFSP/IIIP that identifies the recipient's need for the device. text/html 2025-09-04T13:47:38+00:00 Anonymous (anonymous@undisclosed.example.com) How do I delete a student from MA? https://www.spedforms.com/wiki/doku.php?id=ma_admin_delete_student_from_ma&rev=1756993658&do=diff How do I delete a student from MA? When deleting MA student records, all claim lines (activity, trip and AT logs) must be sent. The student cannot be deleted if outstanding claims are found for that student. The number of claims is shown in parenthesis after the student's name. text/html 2025-09-04T13:47:38+00:00 Anonymous (anonymous@undisclosed.example.com) How do I edit claim information? https://www.spedforms.com/wiki/doku.php?id=ma_admin_edit_claim_info&rev=1756993658&do=diff How do I edit claim information? Changing MA Service Information: * Navigate to the Create/edit claim transmission (837)“ page. * Enter your search criteria, and click “Search”. * In the search results, click on the link of the “Line ID text/html 2025-09-04T13:47:38+00:00 Anonymous (anonymous@undisclosed.example.com) How do I enter or change student MA information? https://www.spedforms.com/wiki/doku.php?id=ma_admin_enter_change_student_ma_info&rev=1756993658&do=diff How do I enter or change student MA information? Changing Student Information: * Navigate to a “Create eligibility transmission (270)” or a “Create/edit claim transmission (837)” page. * Enter your search criteria. * Click the “Search text/html 2025-09-04T13:47:38+00:00 Anonymous (anonymous@undisclosed.example.com) How do I exit a student from MA? https://www.spedforms.com/wiki/doku.php?id=ma_admin_exit_student_from_ma&rev=1756993658&do=diff How do I exit a student from MA? When exiting MA student records, all claim lines (activity, trip and AT logs) must be sent. The student cannot be exited if outstanding claims are found for that student. The number of claims is shown in parenthesis after the student's name. text/html 2025-09-04T13:47:38+00:00 Anonymous (anonymous@undisclosed.example.com) How do I import an 835 (X12) response file from DHS into SpEd Forms? https://www.spedforms.com/wiki/doku.php?id=ma_admin_import_835_response&rev=1756993658&do=diff How do I import an 835 (X12) response file from DHS into SpEd Forms? Some additional setup is required when taking advantage of the 835 X12 import files that DHS provides. Go to Utilizing 835 X12 response data from DHS for more information and for an outline of the entire import process. text/html 2025-09-04T13:47:38+00:00 Anonymous (anonymous@undisclosed.example.com) How do I import an 835 (X12) response file from DHS into SpEd Forms? https://www.spedforms.com/wiki/doku.php?id=ma_admin_import_845_response&rev=1756993658&do=diff How do I import an 835 (X12) response file from DHS into SpEd Forms? Some additional setup is required when taking advantage of the 835 X12 import files that DHS provides. Go to Utilizing 835 X12 response data from DHS for more information and for an outline of the entire import process. text/html 2025-09-04T13:47:38+00:00 Anonymous (anonymous@undisclosed.example.com) How does MN-ITS work? https://www.spedforms.com/wiki/doku.php?id=ma_admin_mn-its_works&rev=1756993658&do=diff How does MN-ITS work? The instructions in the next few sections will help you familiarize yourself with how to upload files to the MN-ITS website and how to set some features that are essential for uploading batch files. Minnesota Department of Human Services - Health Care Programs (MHCP) Helpful Links: text/html 2025-09-04T13:47:39+00:00 Anonymous (anonymous@undisclosed.example.com) How do I recreate or resave an existing batch file? https://www.spedforms.com/wiki/doku.php?id=ma_admin_recreate_resave_batch_file&rev=1756993659&do=diff How do I recreate or resave an existing batch file? To recreate or resave an existing batch file: * From the MA Forms menu, click “View batch file transactions”. * Locate the correct transaction. * Click the “Save again” link. * Click the text/html 2025-09-04T13:47:39+00:00 Anonymous (anonymous@undisclosed.example.com) How do I reissue a transaction to DHS? https://www.spedforms.com/wiki/doku.php?id=ma_admin_reissue_transaction&rev=1756993659&do=diff How do I reissue a transaction to DHS? You should only reissue a transaction when requested by DHS. When DHS asks for a reissue, an error has occurred while DHS was in the middle of processing the file and a new file must be sent with the same information. text/html 2025-09-04T13:47:39+00:00 Anonymous (anonymous@undisclosed.example.com) How do I replace or void an individual claim? https://www.spedforms.com/wiki/doku.php?id=ma_admin_replace_void_individual_claim&rev=1756993659&do=diff How do I replace or void an individual claim? You should use the Replace feature if the date or service needs to be corrected for one or more students. Reasons to use the Void feature may include claims that have to be returned because the service was not billable, the wrong student was billed, or the wrong district was billed. You also must have the text/html 2025-09-04T13:47:39+00:00 Anonymous (anonymous@undisclosed.example.com) Utilizing 835 X12 response data from DHS https://www.spedforms.com/wiki/doku.php?id=ma_admin_response_claims&rev=1756993659&do=diff Utilizing 835 X12 response data from DHS After you have sent a batch file to DHS they create an “835 X12 Response” file that you can use to import the “Paid Amount” and the “Paid Date” for all the data in your batch file. Unfortunately these data files are not automatically added to your account but you can contact DHS and make a request to receive them. text/html 2025-09-04T13:47:39+00:00 Anonymous (anonymous@undisclosed.example.com) How do I select logs for an 837 transmission? https://www.spedforms.com/wiki/doku.php?id=ma_admin_select_logs_837_transmit&rev=1756993659&do=diff How do I select logs for an 837 transmission? Activity/Trip logs and AT claims that have been entered can be selected and sent to DHS via an X12 compliant transaction or batch file. Selecting logs to be sent as an 837 (X12) claim transmission: * text/html 2025-09-04T13:47:39+00:00 Anonymous (anonymous@undisclosed.example.com) Creating and sending 837 X12 files to DHS: https://www.spedforms.com/wiki/doku.php?id=ma_admin_send_837_claim&rev=1756993659&do=diff Creating and sending 837 X12 files to DHS: Sending an 837 (X12) claim transmission: * Navigate to the “Create/edit claim transmission (837)” page. * After you have selected the claims you want to send, click the “Preview Selected Claims text/html 2025-09-04T13:47:39+00:00 Anonymous (anonymous@undisclosed.example.com) How do I send a replacement batch to DHS? https://www.spedforms.com/wiki/doku.php?id=ma_admin_send_replacement_batch&rev=1756993659&do=diff How do I send a replacement batch to DHS? When sending a replacement batch file, your “Remittance Advice” will show a “Reversal” for all of the claims in the original Batch file and the new totals will show up in the “Paid-Primary” or text/html 2025-09-04T13:47:39+00:00 Anonymous (anonymous@undisclosed.example.com) How do I set up MA billing rates? https://www.spedforms.com/wiki/doku.php?id=ma_admin_setup_billing_rates&rev=1756993659&do=diff How do I set up MA billing rates? District/Super Administrators Only Services Setup * Navigate to the MA Reports menu. * Click the “Service setup” link. * Make changes to or add services as needed. * Click the “Save” button. * If both billing rates are left blank, that service will not be available on the Activity/Trip Logs. text/html 2025-09-04T13:47:40+00:00 Anonymous (anonymous@undisclosed.example.com) How do I setup a district for MA? https://www.spedforms.com/wiki/doku.php?id=ma_admin_setup_district&rev=1756993660&do=diff How do I setup a district for MA? District/Super Administrators Only In order to use the MA Forms, you must have the optional MA Forms module installed for your district. MA District Setup * Click “Go to...Admin reporting”. * Click on the text/html 2025-09-04T13:47:40+00:00 Anonymous (anonymous@undisclosed.example.com) How do I submit 270 (X12) Eligibility test files in the new 5010 format? https://www.spedforms.com/wiki/doku.php?id=ma_admin_submit_270_x12_5010_format&rev=1756993660&do=diff How do I submit 270 (X12) Eligibility test files in the new 5010 format? Before sending new 837 (claims) and 270 (eligibility) production files, MN-ITS requires your district to submit 837 and 270 test files. Also see: Creating and Sending a 5010 837 (X12) test file. MHCP requires all batch submitters to test for syntax errors before submitting 5010 batch transactions on or after January 1, 2012. MHCP is currently accepting only X12 5010 transactions. The first 5010 270 Eligibility batch fil… text/html 2025-09-04T13:47:40+00:00 Anonymous (anonymous@undisclosed.example.com) How do I submit 827 (X12) Claim test files in the new 5010 format? https://www.spedforms.com/wiki/doku.php?id=ma_admin_submit_827_x12_5010_format&rev=1756993660&do=diff Use newer page How do I submit 837 (X12) Claim test files in the new 5010 format? How do I submit 827 (X12) Claim test files in the new 5010 format? Before sending new 827 (claims) and 270 (eligibility) production files, MN-ITS requires your district to resubmit 837 and 270 test files. Also see: Creating and Sending a 5010 270 (X12) test file. MHCP requires all batch submitters to test for syntax errors before submitting 5010 batch transactions on or after January 1, 2012. MHCP is currently… text/html 2025-09-04T13:47:40+00:00 Anonymous (anonymous@undisclosed.example.com) How do I submit 837 (X12) Claim test files in the new 5010 format? https://www.spedforms.com/wiki/doku.php?id=ma_admin_submit_837_x12_5010_format&rev=1756993660&do=diff How do I submit 837 (X12) Claim test files in the new 5010 format? Before sending new 837 (claims) and 270 (eligibility) production files, MN-ITS requires your district to submit 837 and 270 test files. Also see: Creating and Sending a 5010 270 (X12) test file. MHCP requires all batch submitters to test for syntax errors before submitting 5010 batch transactions on or after January 1, 2012. MHCP is currently accepting only X12 5010 transactions. The first 5010 837 Claim batch file you upload… text/html 2025-09-04T13:47:40+00:00 Anonymous (anonymous@undisclosed.example.com) How do I view the batch file transaction history? https://www.spedforms.com/wiki/doku.php?id=ma_admin_view_batch_file_history&rev=1756993660&do=diff How do I view the batch file transaction history? All MA billing transactions that are created and saved are recorded and can be viewed through the transactions page. Several tasks can be performed on any unique transaction. A Replacement/Reversal can be created. An original batch can be reissued. You can also view the details of a batch on the text/html 2025-09-04T13:47:40+00:00 Anonymous (anonymous@undisclosed.example.com) How do I view and print Activity or Trip logs and AT Claims? https://www.spedforms.com/wiki/doku.php?id=ma_admin_view_print_activity_trip_logs&rev=1756993660&do=diff How do I view and print Activity or Trip logs and AT Claims? To View and Print Activity/Trip Logs and AT Claims: * Navigate to the MA Reports menu. * Click on “Student claims”. * Enter your search criteria. * Click the “Search” button. text/html 2025-09-04T13:47:40+00:00 Anonymous (anonymous@undisclosed.example.com) How do I view a transaction? https://www.spedforms.com/wiki/doku.php?id=ma_admin_view_transaction&rev=1756993660&do=diff How do I view a transaction? * Navigate to the “View batch file transactions” page. * Find the transaction. * Click the “Details” link text/html 2025-09-04T13:47:40+00:00 Anonymous (anonymous@undisclosed.example.com) How do I access MA Forms? https://www.spedforms.com/wiki/doku.php?id=ma_forms_access&rev=1756993660&do=diff How do I access MA Forms? Before you start using MA Forms you must ensure your browser is setup correctly. This is a link to your browser's setup instructions, a link to the instructions are also on the login page. Accessing the MA Forms menu As soon as MA Forms is installed on your SpEd Forms server and you have been given access to that student, it can be accessed by clicking on the text/html 2025-09-04T13:47:41+00:00 Anonymous (anonymous@undisclosed.example.com) Entering time into the activity log: https://www.spedforms.com/wiki/doku.php?id=ma_forms_activity_times&rev=1756993661&do=diff Entering time into the activity log: In order to aid time entry, and to prevent bad data from being recorded into the activity log, we have added a control widget to allow users to enter the start and end times into activity logs. We picked this particular widget because of its ease of use and simple function. To use this feature, please follow the directions below: text/html 2025-09-04T13:47:41+00:00 Anonymous (anonymous@undisclosed.example.com) How do I create an MA activity log? https://www.spedforms.com/wiki/doku.php?id=ma_forms_create_activity_log&rev=1756993661&do=diff How do I create an MA activity log? Working with activity logs HINT: The activity log menu shows no more than 20 logs by default. You can change this number and then press “Enter”, but it will default back to 20 the next time you login. * Navigate to the MA Forms menu. text/html 2025-09-04T13:47:41+00:00 Anonymous (anonymous@undisclosed.example.com) How do I create a new Telemedicine MA activity log? https://www.spedforms.com/wiki/doku.php?id=ma_forms_create_telemedicine_activity_log&rev=1756993661&do=diff How do I create a new Telemedicine MA activity log? Working with activity logs HINT: The activity log menu shows no more than 20 logs by default. You can change this number and then press “Enter”, but it will default back to 20 the next time you login. text/html 2025-09-04T13:47:41+00:00 Anonymous (anonymous@undisclosed.example.com) How do I create an MA trip log? https://www.spedforms.com/wiki/doku.php?id=ma_forms_create_trip_log&rev=1756993661&do=diff How do I create an MA trip log? The trip log menu shows no more than 20 logs by default. You can change this number and then press “Enter”. It will default back to 20 the next time you login. Working with trip logs * Navigate to the MA Forms menu. text/html 2025-09-04T13:47:41+00:00 Anonymous (anonymous@undisclosed.example.com) How do I duplicate an activity log? https://www.spedforms.com/wiki/doku.php?id=ma_forms_duplicate_activity_log&rev=1756993661&do=diff How do I duplicate an activity log? Duplicate existing activity logs: * Navigate to the “Activity Logs” menu. * Click the “Duplicate” button next to the log you want duplicated. * A duplicate log will appear with today's date as the text/html 2025-09-04T13:47:41+00:00 Anonymous (anonymous@undisclosed.example.com) How do I set up student billing? https://www.spedforms.com/wiki/doku.php?id=ma_forms_student_billing&rev=1756993661&do=diff How do I set up student billing? Student billing setup Fields shown in red are important for third party billing. You can continue to use MA Forms if some of this information is missing but the MA billing administrator cannot bill for services until all of the required information has been completed. text/html 2025-09-04T13:47:41+00:00 Anonymous (anonymous@undisclosed.example.com) How do I view, print, or delete an activity log? https://www.spedforms.com/wiki/doku.php?id=ma_forms_view_delete_activity_log&rev=1756993661&do=diff How do I view, print, or delete an activity log? View or delete existing activity logs: * Navigate to the “Activity Logs” menu. * Click on the “Type of Service” beside the date you want to view. * Click on “Print” to print a copy of the log. text/html 2025-09-04T13:47:41+00:00 Anonymous (anonymous@undisclosed.example.com) How do I view or delete a trip log? https://www.spedforms.com/wiki/doku.php?id=ma_forms_view_delete_trip_log&rev=1756993661&do=diff How do I view or delete a trip log? View or delete existing trip logs: * Navigate to the “Trip Logs” menu. * Click on the “Type of Service” next to the date you want to view. * Click the “Delete” button next to the log you want to delete. text/html 2025-09-04T13:47:42+00:00 Anonymous (anonymous@undisclosed.example.com) MA User's Guide https://www.spedforms.com/wiki/doku.php?id=ma_guide_directory&rev=1756993662&do=diff MA User's Guide * How do I access MA Forms? * How do I set up student billing? * How do I set up ICD-10 Codes? * How do I create an MA activity log? * How do I create a new Telemedicine MA activity log? * How do I view or delete an activity log? * How do I duplicate an activity log? * How do I create an MA trip log? * How do I view or delete a trip log? MA Admin Guide MA Setup * How do I setup a district for MA? * How do I set up MA billing rates? Student MA… text/html 2025-09-04T13:47:36+00:00 Anonymous (anonymous@undisclosed.example.com) How do I make a progress report? https://www.spedforms.com/wiki/doku.php?id=make_a_progress_report&rev=1756993656&do=diff How do I make a progress report? * When you start a new progress report, you will need to select a finalized service plan. The goals and objectives for the new progress report will be based on the selected plan. * You no longer need to finalize Progress Reports. text/html 2025-09-04T13:47:36+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage the Messages inbox? https://www.spedforms.com/wiki/doku.php?id=manage_messages_inbox&rev=1756993656&do=diff How do I manage the Messages inbox? Give special attention to saving, printing and navigation instructions * Always click the “Save” button after information is entered or changes are made. * Always use the SpEd Forms “Print” button, instead of selecting text/html 2025-09-04T13:47:36+00:00 Anonymous (anonymous@undisclosed.example.com) How do I work with my student list? https://www.spedforms.com/wiki/doku.php?id=manage_student_list&rev=1756993656&do=diff How do I work with my student list? * From the “Main Menu” click on “Students”. Or use the “Go To...” drop down menu * A list of students will appear. * To work with student information, click the student's name button next to the appropriate student. text/html 2025-09-04T13:47:37+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage my custom eval and assessments list? https://www.spedforms.com/wiki/doku.php?id=managing_custom_materials_procedures_list&rev=1756993657&do=diff How do I manage my custom eval and assessments list? After your commonly used eval and assessments are entered into SpEd Forms, you can attach them to any “Notice of an Educational Evaluation/Reevaluation Plan” without retyping them. To navigate to your custom eval and assessments: text/html 2025-09-04T13:47:37+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage my personal credentials? https://www.spedforms.com/wiki/doku.php?id=managing_personal_credentials&rev=1756993657&do=diff How do I manage my personal credentials? You can keep track of your education license information, it's numerical code and expiration date in SpEd Forms. To navigate to your personal credentials: * Navigate to the “Main Menu”. * Click on the text/html 2025-09-04T13:47:37+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage my personal drop down lists? https://www.spedforms.com/wiki/doku.php?id=managing_personal_drop_downs&rev=1756993657&do=diff How do I manage my personal drop down lists? Most of the drop down lists in SpEd Forms are managed by the super administrator. The super administrator can also choose to allow users to add items to any of these lists. When you are allowed to add to a specific drop down list, a link will be provided on the text/html 2025-09-04T13:47:37+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage my personal measures? https://www.spedforms.com/wiki/doku.php?id=managing_personal_measures&rev=1756993657&do=diff How do I manage my personal measures? Enter commonly used measures into your personal measures bank. These measures can be used to track and graph the progress of any goal objective. To navigate to your personal measures bank: * Navigate to the text/html 2025-09-04T13:47:37+00:00 Anonymous (anonymous@undisclosed.example.com) How do I manage my personal team member list? https://www.spedforms.com/wiki/doku.php?id=managing_team_member_list&rev=1756993657&do=diff How do I manage my personal team member list? Enter commonly used team members into your personal team member list. You can use the list to quickly and easily add team members into sections of forms, such as the IEP and the “Notice of a Team Meeting text/html 2025-09-04T13:47:42+00:00 Anonymous (anonymous@undisclosed.example.com) Measuring goals https://www.spedforms.com/wiki/doku.php?id=measure_goal_progress&rev=1756993662&do=diff Measuring goals The progress of each goal or objective can be followed in detail using preset measures. You can keep track of the student's progress by recording the results of each encounter. If there are no measures in the list, you can add them using your personal measures bank. text/html 2025-09-04T13:47:42+00:00 Anonymous (anonymous@undisclosed.example.com) Warnings When Using Multiple Tabs https://www.spedforms.com/wiki/doku.php?id=multiple_tab_warnings&rev=1756993662&do=diff Warnings When Using Multiple Tabs With the update for April of 2018 (4/7/2018), a new feature was added that warns users when using multiple tabs. There were several reasons for this, but an explanation of how “Exclusive Rights” works will be needed, and how that changes with multiple tabs in use will be necessary. text/html 2025-09-04T13:47:42+00:00 Anonymous (anonymous@undisclosed.example.com) How do I navigate to a student's Evaluation Report? https://www.spedforms.com/wiki/doku.php?id=navigate_er&rev=1756993662&do=diff How do I navigate to a student's Evaluation Report? * From your student caseload list, click on the student's name. * On the Form Menu, click “REFERRAL AND EVALUATION” if this section is not already open. * Click “Evaluation Report” located within that section. text/html 2025-09-04T13:47:42+00:00 Anonymous (anonymous@undisclosed.example.com) How do I create a new Evaluation Report? https://www.spedforms.com/wiki/doku.php?id=new_er&rev=1756993662&do=diff How do I create a new Evaluation Report? Choosing a new template will overwrite the existing ER. Be sure the current ER is finalized before you choose a new template. It's a good idea to always start an evaluation with a new template. This helps to ensure that all the current tests and criteria are included in the ER. text/html 2025-09-04T13:47:42+00:00 Anonymous (anonymous@undisclosed.example.com) How do I add a new section to the Evaluation Report? https://www.spedforms.com/wiki/doku.php?id=new_section_er&rev=1756993662&do=diff How do I add a new section to the Evaluation Report? * From the Evaluation Report menu, click the “Add section” button. * A popup will come up asking for the title. * Enter the title and click Submit. The section will be added to the bottom of the list. text/html 2025-09-04T13:47:42+00:00 Anonymous (anonymous@undisclosed.example.com) How do I organize ER sections in the order I want? https://www.spedforms.com/wiki/doku.php?id=organize_er&rev=1756993662&do=diff How do I organize ER sections in the order I want? From the Evaluation Report menu: * To navigate to any section, simply click on the name of the section you want to work on. * Each section expands up to 1,000,000 characters, or about 100 typed pages. text/html 2025-09-04T13:47:42+00:00 Anonymous (anonymous@undisclosed.example.com) Requirements https://www.spedforms.com/wiki/doku.php?id=password_advice&rev=1756993662&do=diff Requirements Passwords are case sensitive, and all of our users should refer to their district’s information security policy for the strength of passwords and how often they should change. However, we do have a minimum requirement that all passwords should contain: text/html 2025-09-04T13:47:43+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use my personal goal bank? https://www.spedforms.com/wiki/doku.php?id=personal_goal_bank&rev=1756993663&do=diff How do I use my personal goal bank? Each SpEd Forms user has their own personal goal bank. When you enter goals, they will be available on any goal page when you click on “Choose Goal”. They are now included with all other goals, but marked out specially with a green tag, and always appear at the top of the list of goals. text/html 2025-09-04T13:47:43+00:00 Anonymous (anonymous@undisclosed.example.com) How do I pick up a student from another district? https://www.spedforms.com/wiki/doku.php?id=pick_up_student_other_district&rev=1756993663&do=diff How do I pick up a student from another district? Watch a tutorial on TeacherTube Watch a tutorial on YouTube * To be able to “Pickup” a student from another district, you will have to contact the student's previous case manager to request that they send you the student's file. * If a student with the same "Student ID" is already on your server, you will get a warning message. Contact your SpEd Forms administrator for help. text/html 2025-09-04T13:47:43+00:00 Anonymous (anonymous@undisclosed.example.com) How do I print an ER? https://www.spedforms.com/wiki/doku.php?id=print_er&rev=1756993663&do=diff How do I print an ER? To Preview an Evaluation Report * Navigate to the ER Forms menu. * Click on the “Print Preview” icon in the upper right corner. * A new window will open which you can scroll through and preview the report. * You have the option of printing the report from this window using your browser's print feature. (Click text/html 2025-09-04T13:47:43+00:00 Anonymous (anonymous@undisclosed.example.com) How do I print forms? https://www.spedforms.com/wiki/doku.php?id=printing_forms&rev=1756993663&do=diff How do I print forms? Be sure you have correctly set up your browser before printing. * Save the form. * Click the “Print” button in SpEd Forms. DO NOT use the “Print” command from the “File” menu. Special instructions: * PC users can use the CTRL + P keyboard shortcut. text/html 2025-09-04T13:47:43+00:00 Anonymous (anonymous@undisclosed.example.com) https://www.spedforms.com/wiki/doku.php?id=progress_report&rev=1756993663&do=diff Placeholder for ESY and other Progress Reports text/html 2025-09-04T13:47:43+00:00 Anonymous (anonymous@undisclosed.example.com) How do I put a form into history? https://www.spedforms.com/wiki/doku.php?id=put_form_in_history&rev=1756993663&do=diff How do I put a form into history? Many forms can be stored in a student's history for future reference. They include: * Prior Written Notice / Notice of District's Proposed Action or Denial * Notice of Educational Evaluation/Reevaluation Plan * text/html 2025-09-04T13:47:43+00:00 Anonymous (anonymous@undisclosed.example.com) How do re-activate an "Exited" student? https://www.spedforms.com/wiki/doku.php?id=reactivate_exited_student&rev=1756993663&do=diff How do re-activate an "Exited" student? Watch a tutorial on TeacherTube Watch a tutorial on YouTube To reactivate an "Inactive" exited student: * Educators: Locate students from your “Main Menu” by clicking “Students”, or use the “Go to...” drop down menu and select “Students - SpEd” text/html 2025-09-04T13:47:43+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the Access Log? https://www.spedforms.com/wiki/doku.php?id=reports_access_log&rev=1756993663&do=diff How do I use the Access Log? How to get to it * Using the Drop down list, select “Admin Reporting” * Verify you are on the “SpEd Forms” tab * Click on “22. Access Log” How to use it We have redesigned the Access log to work off of a paged system. text/html 2025-09-04T13:47:44+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Active student count (by school)" report? https://www.spedforms.com/wiki/doku.php?id=reports_active_student_count&rev=1756993664&do=diff How do I use the "Active student count (by school)" report? * From your “Administration Menu” click “Reporting”, or use the “Go to...” drop down menu and select “Admin Reporting”. * When the Reports menu appears, there are two selections at the top, text/html 2025-09-04T13:47:44+00:00 Anonymous (anonymous@undisclosed.example.com) How do I get to the built-in reports? https://www.spedforms.com/wiki/doku.php?id=reports_built_in&rev=1756993664&do=diff How do I get to the built-in reports? Built-in Administration Reports SpEd Forms includes a number of built-in reports designed to meet the most common needs of school districts. To suggest additional reports, please contact us. The reports in SpEd Forms are only as accurate as the information entered by the teachers and administrators using the program. Please make sure to double check this information with other data to ensure accuracy. text/html 2025-09-04T13:47:44+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Caseload / Access" report? https://www.spedforms.com/wiki/doku.php?id=reports_caseload&rev=1756993664&do=diff How do I use the "Caseload / Access" report? If the reports are sorted by “IEP Manager” then page breaks will be inserted between every team member when printed. * To save the report as a csv file for use in a spreadsheet such as Excel, click text/html 2025-09-04T13:47:44+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Child Count" report? https://www.spedforms.com/wiki/doku.php?id=reports_child_count&rev=1756993664&do=diff How do I use the "Child Count" report? * From your “Administration Menu” click “Reports”, or use the “Go to...” drop down menu and select “Admin Reporting”. * When the Reports menu appears, there are two selections at the top, “ text/html 2025-09-04T13:47:44+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Combined report" https://www.spedforms.com/wiki/doku.php?id=reports_combined_report&rev=1756993664&do=diff How do I use the "Combined report" * You may use the “1st Order”, “2nd Order” and “3rd Order” drop down menus to sort your report by specific fields. * To save the report as a csv file for use in a spreadsheet such as Excel, click [Save to File] at the top of the report. text/html 2025-09-04T13:47:44+00:00 Anonymous (anonymous@undisclosed.example.com) How do I make a custom report? https://www.spedforms.com/wiki/doku.php?id=reports_custom_report&rev=1756993664&do=diff How do I make a custom report? Any administrator can use the “Custom Reports” feature to export or print a specific report for data that is stored in their SpEd Forms database. Cooperative, District and School users may have limited access to some tables. They can, however, inquire with the Super Administrator who can provide access to a specific report that may be outside of their current limitations. text/html 2025-09-04T13:47:44+00:00 Anonymous (anonymous@undisclosed.example.com) How do I delete a custom report? https://www.spedforms.com/wiki/doku.php?id=reports_delete_custom_report&rev=1756993664&do=diff How do I delete a custom report? To delete a custom report: * Navigate to the “Reporting” menu. * Under “Custom”, click the “Delete” link in the row with the name of the report you want to delete. text/html 2025-09-04T13:47:44+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Dupicate Students" report? https://www.spedforms.com/wiki/doku.php?id=reports_duplicate_students&rev=1756993664&do=diff How do I use the "Dupicate Students" report? * From your “Administration Menu” click “Reporting”, or use the “Go to...” drop down menu and select “Admin Reporting”. * When the Reports menu appears, there are two selections at the top, text/html 2025-09-04T13:47:45+00:00 Anonymous (anonymous@undisclosed.example.com) How do I do the grade rollover? https://www.spedforms.com/wiki/doku.php?id=reports_grade_rollover&rev=1756993665&do=diff How do I do the grade rollover? text/html 2025-09-04T13:47:45+00:00 Anonymous (anonymous@undisclosed.example.com) How do I merge two records for a student? https://www.spedforms.com/wiki/doku.php?id=reports_merge_student_information&rev=1756993665&do=diff How do I merge two records for a student? * Find the local student that has a record to be merged. If the student has more than one local record, record the MARSS ID of both records. * Determine which record is to be the new primary record, this will be the record that will remain after the merge. Usually the record with the most recent data will be the primary record. text/html 2025-09-04T13:47:45+00:00 Anonymous (anonymous@undisclosed.example.com) How do I reassign a student's history to another student? https://www.spedforms.com/wiki/doku.php?id=reports_reassign_student_history&rev=1756993665&do=diff How do I reassign a student's history to another student? Administrators only With the View student history report, you can search, view and manage a student's archived history records. Frequently the source and target students have the same name. Pay close attention to the student ID numbers. Make sure you are assigning the history document to the correct student. text/html 2025-09-04T13:47:45+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Services" report? https://www.spedforms.com/wiki/doku.php?id=reports_services&rev=1756993665&do=diff How do I use the "Services" report? If the reports are sorted by “IEP Manager” then page breaks will be inserted between every team member when printed. You may use the “Order by” drop down menu to sort your report by specific fields. To save the report as a csv file for use in a spreadsheet such as Excel, click [Save to File] at the top of the report. text/html 2025-09-04T13:47:45+00:00 Anonymous (anonymous@undisclosed.example.com) How to use the Student Sharing Report https://www.spedforms.com/wiki/doku.php?id=reports_sharing_tracker&rev=1756993665&do=diff How to use the Student Sharing Report text/html 2025-09-04T13:47:45+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use SQL to make a custom report? https://www.spedforms.com/wiki/doku.php?id=reports_sql_custom_report&rev=1756993665&do=diff How do I use SQL to make a custom report? Super Administrators only To create or edit a report through the "Write SQL statement" interface: The options for “All districts”, “All schools” and “All teachers” will only be available if the text/html 2025-09-04T13:47:45+00:00 Anonymous (anonymous@undisclosed.example.com) How do I see a student's history? https://www.spedforms.com/wiki/doku.php?id=reports_student_history&rev=1756993665&do=diff How do I see a student's history? With the “View student history” report, you can search, view and manage a student's archived history records. * Some reports will show a red asterisk next to a form name. * These entries have been deleted by a teacher and are awaiting your review. text/html 2025-09-04T13:47:45+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Student List" report? https://www.spedforms.com/wiki/doku.php?id=reports_student_list&rev=1756993665&do=diff How do I use the "Student List" report? If the reports are sorted by “IEP Manager” then page breaks will be inserted between every team member when printed. * You may use the “1st Order”, “2nd Order” and “3rd Order” drop down menus to sort your report by specific fields. text/html 2025-09-04T13:47:46+00:00 Anonymous (anonymous@undisclosed.example.com) How do I find student's outside my permissions? https://www.spedforms.com/wiki/doku.php?id=reports_student_outside_permissions&rev=1756993666&do=diff How do I find student's outside my permissions? Use this report to find students outside of your permissions. These may be students that are in the same cooperative or district but you do not have access to. To find students outside my permissions text/html 2025-09-04T13:47:46+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Student Sharing" report? https://www.spedforms.com/wiki/doku.php?id=reports_student_sharing&rev=1756993666&do=diff How do I use the "Student Sharing" report? The Student Sharing report is a fast and flexible tool for controlling access to student records. The Student Sharing report can grant or deny Read Only, Edit, MA or IEP Manager permissions to any or all students in the list to a specified user. text/html 2025-09-04T13:47:46+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Teacher workload analysis" report? https://www.spedforms.com/wiki/doku.php?id=reports_teacher_workload&rev=1756993666&do=diff How do I use the "Teacher workload analysis" report? If the reports are sorted by “IEP Manager” then page breaks will be inserted between every team member when printed. * To save the report as a csv file for use in a spreadsheet such as Excel, click [Save to File] at the top of the report. text/html 2025-09-04T13:47:46+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Team meetings in the next 90 days" report? https://www.spedforms.com/wiki/doku.php?id=reports_team_meetings&rev=1756993666&do=diff How do I use the "Team meetings in the next 90 days" report? To save the report as a csv file for use in a spreadsheet such as Excel, click [Save to File] at the top of the report. * From your “Administration Menu” click “Reporting”, or use the text/html 2025-09-04T13:47:46+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Timeline monitoring" report? https://www.spedforms.com/wiki/doku.php?id=reports_timeline_monitoring&rev=1756993666&do=diff How do I use the "Timeline monitoring" report? To save the report as a csv file for use in a spreadsheet such as Excel, click [Save to File] at the top of the report. * From your “Administration Menu” click “Reporting”, or use the “Go to text/html 2025-09-04T13:47:46+00:00 Anonymous (anonymous@undisclosed.example.com) How do I view a custom report? https://www.spedforms.com/wiki/doku.php?id=reports_view_custom_report&rev=1756993666&do=diff How do I view a custom report? To view a custom report If you are the creator of this report, an “Edit...” link will be available toward the top of the report. Click on this link to edit the report. * Navigate to the “Reporting” menu. * text/html 2025-09-04T13:47:46+00:00 Anonymous (anonymous@undisclosed.example.com) How do I request access to a student? https://www.spedforms.com/wiki/doku.php?id=request_access_to_student&rev=1756993666&do=diff How do I request access to a student? Watch a tutorial on TeacherTube Watch a tutorial on YouTube The Find/Request page will only search for students on your server. * From the “Main Menu” click on “Students”. * Click the “Find/Request Student” button. * Fill in the first and last name, or MARSS ID of the child you want access to and click on the text/html 2025-09-04T13:47:47+00:00 Anonymous (anonymous@undisclosed.example.com) How do I import data? https://www.spedforms.com/wiki/doku.php?id=sa_reports_import_data&rev=1756993667&do=diff How do I import data? The “Import Data” feature gives Super Administrators the ability to import student data directly into the SpEd Forms database from a “comma delimited” text file. * Navigate to the main administration “Reporting” text/html 2025-09-04T13:47:47+00:00 Anonymous (anonymous@undisclosed.example.com) How do I import MARSS data? https://www.spedforms.com/wiki/doku.php?id=sa_reports_import_marss&rev=1756993667&do=diff How do I import MARSS data? The “Import Data” feature gives Super Administrators the ability to import student data directly into the SpEd Forms database from a “comma delimited” text file. You must contact SpEd Forms to setup a transfer folder. The transfer folder will allow you to upload files containing the comma delimited data to be imported into your SpEd Forms database. Once the transfer folder has been setup, follow the instructions on this page for details about accessing your transfer… text/html 2025-09-04T13:47:47+00:00 Anonymous (anonymous@undisclosed.example.com) How do I import student data? https://www.spedforms.com/wiki/doku.php?id=sa_reports_import_student_data&rev=1756993667&do=diff How do I import student data? The “Import Data” feature gives Super Administrators the ability to import student data directly into the SpEd Forms database from a “comma delimited” text file. The fields must match exactly with the order of the fields in your import file- text/html 2025-09-04T13:47:47+00:00 Anonymous (anonymous@undisclosed.example.com) Safari Setup Instructions: https://www.spedforms.com/wiki/doku.php?id=safari&rev=1756993667&do=diff Safari Setup Instructions: Watch a tutorial on YouTube Watch a Tutorial on TeacherTube Print Settings: * Open Safari. * Use the File pull down menu and choose Print... * Expand the Print dialog. * Make sure Safari is choosen in the fourth drop down list box. * Make sure the Print Backgrounds check box is checked. text/html 2025-09-04T13:47:47+00:00 Anonymous (anonymous@undisclosed.example.com) How do I send a student to another user? https://www.spedforms.com/wiki/doku.php?id=send_student_to_user&rev=1756993667&do=diff How do I send a student to another user? Watch a tutorial on TeacherTube Watch a tutorial on YouTube * From the “Main Menu” click on “Students”. * Click the student's name. * On the “Form Menu” click the “Sharing/Transfer” button. * Click the “Send this student to a new case manager text/html 2025-09-04T13:47:47+00:00 Anonymous (anonymous@undisclosed.example.com) How do I add new students? https://www.spedforms.com/wiki/doku.php?id=setup_student&rev=1756993667&do=diff How do I add new students? Give special attention to saving, printing and navigation instructions * Always click the “Save” button after information is entered or changes are made. * Always use the SpEd Forms “Print” button, instead of selecting text/html 2025-09-04T13:47:47+00:00 Anonymous (anonymous@undisclosed.example.com) How do I share a student with a local user? https://www.spedforms.com/wiki/doku.php?id=share_student_with_user&rev=1756993667&do=diff How do I share a student with a local user? Watch a tutorial on TeacherTube Watch a tutorial on YouTube * “(Case Manager)” will appear next to your name. Do not remove your “Edit Access”. * Clicking on the link to a users name will display a staff profile information box. Their name, title, location, phone, fax and email information from their profile will be shown. text/html 2025-09-04T13:47:47+00:00 Anonymous (anonymous@undisclosed.example.com) https://www.spedforms.com/wiki/doku.php?id=sidebar&rev=1756993667&do=diff [Start of Year Advice] Helpful Advice Password Advice Student List Filters Activity Log Time Entry Exclusive Rights explanation User Guides Educator's Guide Contents * What browsers does SpEd Forms support? * How do I set up Safari on a Mac? * How do I set up Google Chrome? * How do I set up Firefox? * How do I access SpEd Forms? * How do I change my password? * How do I change things in my profile? * How do I manage my personal team member list? * How do I mana… text/html 2025-09-04T13:47:48+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the Spell Check? https://www.spedforms.com/wiki/doku.php?id=spell_check&rev=1756993668&do=diff How do I use the Spell Check? To check the spelling in a form, click the Spell Check button in the SpEd Forms navigation bar. Click “Done” to stop. A summary will show the number of words checked/changed. Make sure to “Save” the page after the spell checker has completed. text/html 2025-09-04T13:47:48+00:00 Anonymous (anonymous@undisclosed.example.com) Documentation https://www.spedforms.com/wiki/doku.php?id=start&rev=1756993668&do=diff Documentation User Guides * Educator's Guide * Getting started [Start of Year Advice] text/html 2025-09-04T13:47:48+00:00 Anonymous (anonymous@undisclosed.example.com) How do I work with a student's history forms? https://www.spedforms.com/wiki/doku.php?id=student_history_forms&rev=1756993668&do=diff How do I work with a student's history forms? While viewing the selected pages, you will have an opportunity to print or navigate back to the page listing, history page or forms menu. * From the “Main Menu” click on “Students”. * Click on the student's name or click Quick Links text/html 2025-09-04T13:47:48+00:00 Anonymous (anonymous@undisclosed.example.com) How do I work with the student list filters? https://www.spedforms.com/wiki/doku.php?id=student_list_filters&rev=1756993668&do=diff How do I work with the student list filters? At the top of the student list are a series of check boxes and drop downs. These are the active filters introduced in the July, 2016 update. In order to help facilitate navigation of a paged student list, these filters were added to help those with multiple districts, schools, or grade levels sort through and narrow down the list of students. text/html 2025-09-04T13:47:48+00:00 Anonymous (anonymous@undisclosed.example.com) Where do I go for support? https://www.spedforms.com/wiki/doku.php?id=support_requests&rev=1756993668&do=diff Where do I go for support? The ability to send a Support Request is a permission given to Administrators that is selected in their Admin Educator setup. The easiest way to answer user questions is to start with a system of keeping track of user correspondence. Having all correspondence go through email is a method that works well. This way you can forward our support response directly to the person asking the question without misinterpretation. text/html 2025-09-04T13:47:48+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the ER Team Members / Signature page? https://www.spedforms.com/wiki/doku.php?id=team_members_signature_page_er&rev=1756993668&do=diff How do I use the ER Team Members / Signature page? * If the District has chosen “Remove “Secondary Disability” language from Signature page” in the Administrative Preferences, only a Primary Disability selection will be available. * If the district has chosen to enable the Administrative Preference to text/html 2025-09-04T13:47:48+00:00 Anonymous (anonymous@undisclosed.example.com) How do I change things in my profile? https://www.spedforms.com/wiki/doku.php?id=updating_profile&rev=1756993668&do=diff How do I change things in my profile? Your user profile is initially set-up by the SpEd Forms administrator for your district. You can change some of this profile information or add information that the administrator did not enter. To Navigate to your user profile: text/html 2025-09-04T13:47:49+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the ER Student Information page? https://www.spedforms.com/wiki/doku.php?id=use_student_info_page_er&rev=1756993669&do=diff Outdated Page How do I use the ER Student Information page? The student information page is the first page of state recommended evaluation report. Demographic information is automatically included if it has been entered in “Student Setup”. Editing the student information page: text/html 2025-09-04T13:47:48+00:00 Anonymous (anonymous@undisclosed.example.com) How to use the Assessment Tracker https://www.spedforms.com/wiki/doku.php?id=user_tools_assessment_tracker&rev=1756993668&do=diff How to use the Assessment Tracker text/html 2025-09-04T13:47:49+00:00 Anonymous (anonymous@undisclosed.example.com) How to use the Switch Students Tool https://www.spedforms.com/wiki/doku.php?id=user_tools_switch_students&rev=1756993669&do=diff How to use the Switch Students Tool text/html 2025-09-04T13:47:49+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the "Attendance detail" and "Attendance summary" reports? https://www.spedforms.com/wiki/doku.php?id=using_attendance_reports&rev=1756993669&do=diff How do I use the "Attendance detail" and "Attendance summary" reports? Please note that attendance hours will not be listed if the student does not have a current enrollment record. The detail report will give you all attendance entries within your specified date range. The summary report will give you a total number of minutes for each enrollment record within your specified date range. text/html 2025-09-04T13:47:49+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use a Goal Bank? https://www.spedforms.com/wiki/doku.php?id=using_goal_bank&rev=1756993669&do=diff ---------- ---------- ---------- ---------- How do I use a Goal Bank? * Navigate to a goal page of a service plan form. * Click the “Choose Goal/Objecives” button at the top of the page. * Navigate the tree to the Area of Need and the sub-areas to find the goals you want. text/html 2025-09-04T13:47:49+00:00 Anonymous (anonymous@undisclosed.example.com) How are "Exclusive Rights" used? https://www.spedforms.com/wiki/doku.php?id=what_are_exclusive_rights&rev=1756993669&do=diff How are "Exclusive Rights" used? SpEd Forms prevents editing of a page by more than one user at a time. If the “Save” button has a red circle with a slash through it, the page is locked by another user and you will not be able to save any changes. text/html 2025-09-04T13:47:49+00:00 Anonymous (anonymous@undisclosed.example.com) How do I work with goal pages? https://www.spedforms.com/wiki/doku.php?id=work_with_goal_pages&rev=1756993669&do=diff How do I work with goal pages? The IEP, IFSP, and IIIP all have goal and objective pages. You can create your own goals, choose goals from the SpEd Forms goal bank, or choose goals from your personal goal bank. All of the goal pages work in a similar way, so this example can be used to fill out any of the goal and objective pages. text/html 2025-09-04T13:47:50+00:00 Anonymous (anonymous@undisclosed.example.com) How do I work with services? https://www.spedforms.com/wiki/doku.php?id=work_with_services&rev=1756993670&do=diff How do I work with services? Information about the services provided to students can be collected by the school or district administrator. For this information to be accurate, the services and modifications pages need to be filled out in a certain way. text/html 2025-09-04T13:47:49+00:00 Anonymous (anonymous@undisclosed.example.com) How do I use the Workload Analysis report? https://www.spedforms.com/wiki/doku.php?id=workload_analysis&rev=1756993669&do=diff How do I use the Workload Analysis report? Teacher workload analysis This report uses the service provider's ID in the “Provider” field for each service on any service page. Your provider ID must be set for the service before it will show up in this report.